Free FEC Form 01 Instructions D1.indd - Federal

INSTRUCTIONS FOR FEC FORM 1 AND RELATED SCHEDULES

FEDERAL ELECTION COMMISSION

Instructions for Statement of Organization (FEC FORM 1)

When to File New political committees must file this form to register the committee once they exceed the applicable threshold, as described below: ·Principal campaign committees must file this form no later than 10 days after the candidate designates the committee on the Statement of Candidacy (FEC FORM 2). Other authorized committees file this form with the principal campaign committee, which in turn must file this form with the appropriate filing offices. ·Committees sponsored by corporations, labor organizations or trade associations (i.e., separate segregated funds) must file this form no later than 10 days after their establishment. ·Local political party committees must file this form no later than 10 days after exceeding one of the following thresholds during a calendar year: (1) receiving contributions in connection with a federal election aggregating in excess of $5,000; (2) making exempt payments under 11 CFR 100.80, 100.87, 100.89, 100.140, 100.147 or 100.149 aggregating in excess of $5,000; or (3) making contributions or expenditures in connection with a federal election aggregating in excess of $1,000. ·All other political committees must file this form no later than 10 days after receiving contributions or making expenditures in connection with a federal election aggregating in excess of $1,000 during a calendar year. Note: Political committees (except for committees required to file with the Secretary of the Senate) must file reports in an electronic form under 11 CFR 104.18 if they have either received contributions or made expenditures in excess of $50,000 during a calendar year, or if they have reason to expect that they will exceed either of those thresholds during the calendar
9-00070 Federal Election Commission (Revised 02/09)

year. If your committee has reached this level of activity, you must file this form in an electronic format. A political committee is considered to have reason to expect it will exceed the electronic filing threshold for the next two calendar years after the calendar year in which it exceeds $50,000 in contributions or expenditures. Exception: This does not apply to an authorized committee with $50,000 or less in net debts outstanding on January 1 of the year following the general election that anticipates terminating prior to January 1 of the next election year, as long as the candidate has not qualified under 2 U.S.C. §432 as a candidate in the next election and does not intend to become a federal candidate in the next election. A new committee with no previous contributions or expenditures is considered to have reason to expect it will exceed the electronic filing threshold if it exceeds $12,500 in contributions or expenditures during the first calendar quarter of the calendar year, or $25,000 in contributions or expenditures in the first half of the calendar year. Contact the FEC for more information on filing electronically. Line-by-Line Instructions LINE 1. Print or type full name and mailing address of the committee. The name of a principal campaign committee or other authorized committee must include the name of the candidate who authorized the committee. A political committee which is not an authorized committee can not include the name of any candidate in its name, except that a delegate committee must include the word "delegate(s)" in its name and may also include the name of the Presidential candidate which it supports. A political committee established solely to draft an individual or

to encourage an individual to become a candidate may include the name of the individual in the name of the committee, provided the committee's name clearly indicates that it is a draft committee. The name of a separate segregated fund must include the full name of its connected organization. Any abbreviation or acronym used by the fund must also be reported. Finally, list the committee's electronic mail address and the Internet address (URL) of the committee's official Web site, if such a Web site exists. LINE 2. State the date the group or organization became a political committee. If this filing is an amendment, note the date of the change in information. LINE 3. Only committees that have previously filed a Statement of Organization should fill in this block with the number that was originally assigned to the committee. All new committees will be assigned identification numbers when the completed statement has been received. LINE 4. All political committees registering for the first time check the box labeled "NEW." Committees that have previously filed FEC FORM 1 and are now submitting changes or corrections check the box labeled "AMENDED." If "AMENDED" is checked, complete Lines 1 through 4. With respect to Lines 5 ­ 9 include only the change(s) in information previously submitted. Committees are reminded that any change or correction in the information previously filed in the Statement of Organization shall be reported no later than 10 days following the date of the change or correction. Committees that are required to file electronically are also required to file amendments to the Statement of Organization in an electronic format.
Page 1

INSTRUCTIONS FOR FEC FORM 1 AND RELATED SCHEDULES

LINE 5. Check and fill out ONE of the eight sections as follows: (a) All principal campaign committees check (a) and fill in the corresponding information for the candidate under (b). (b) All other authorized committees check (b) and fill in the corresponding information for the candidate. In the boxes for candidate/party affiliation, list the abbreviation of the party (e.g., for Democratic party, list "DEM," for Republican party, list "REP," for Reform party, list "REF," for Green party, list "GRE" or for Independent, list "IND.") Consult the Commission's Web site at www.fec.gov if unsure of the proper abbreviation to use. (c) A committee supporting/opposing a single federal candidate which is not authorized by a candidate checks (c), and includes the candidate's name on the line provided. Delegate and draft committees must check (c), and provide the name of the candidate supported. (d) All national, State and subordinate committees of a political party check (d) and fill in whether the party is the national party (use code NAT), state party (use code STA) or subordinate committee (use code SUB). In the boxes for candidate/party affiliation, list the abbreviation of the party (e.g., for Democratic party, list "DEM," for Republican party, list "REP," for Reform party, list "REF," for Green party, list "GRE" or for Independent, list "IND.") Consult the Commission's Web site at www.fec.gov if unsure of the proper abbreviation to use. (e) All separate segregated funds check (e). A separate segregated fund is a political committee established, financed, maintained or controlled by a corporation, labor organization, membership organization, cooperative or trade association. Check the appropriate box to identify the type of connected organization and provide
Page 2

its name and address on line 6. If a lobbyist/registrant established or controls the committee, check the Lobbyist/Registrant PAC box. See 2 U.S.C. 434(i)(7) and 11 CFR 104.22(a)(2), (3) and (4). (f) A committee supporting/opposing more than one federal candidate and which is not a separate segregated fund or a political party committee (i.e., a nonconnected committee) checks box (f). If a lobbyist/registrant established or controls the committee, check the Lobbyist/Registrant PAC box. See 2 U.S.C. 434(i)(7) and 11 CFR 104.22(a)(2), (3) and (4). In addition, if the committee is directly or indirectly established, financed, maintained or controlled by a federal candidate or officeholder, but is not an authorized committee or party, it must check the Leadership PAC box and identify its sponsor on line 6. (g), (h) All joint fundraising representatives must check either (g) or (h). A committee established to act as a joint fundraising representative is a political committee selected or established by joint fundraising participants as the committee responsible for keeping joint fundraising records, allocating proceeds and expenses among participants and reporting the overall financial activity of the fundraiser. If one or more federal candidates are participating in the joint fundraiser, check (g). If not, check (h). List the participating committees and their FEC identifications numbers in the space provided. NOTE: If a participating committee serves as the joint fundraising representative, it must check (g) or (h) in addition to the appropriate box above (a-f). LINE 6. Political committees must list all affiliated committees and connected organizations (defined below) as follows. Do not leave this line blank. If there are no affiliated committees as described below, enter "None" on this line. Examples of affiliated committees include:

·Principal campaign committees list all other committees authorized by the same candidate. Under "Relationship," enter "affiliated." ·Political committees authorized by the same candidate (other than the principal campaign committee) list the principal campaign committee authorized by the same candidate. Under "Relationship," enter "affiliated." ·Political committees which have been established, financed, maintained or controlled by the highest level parent organization (i.e., the corporation, labor organization, membership organization, cooperative or trade association) list: ·The name of the parent organization. Under "Relationship," enter "connected" AND ·The name of any other political committee(s) established, financed, maintained or controlled by the same parent organization or by a subsidiary, branch or State, local, or other subordinate unit of the same parent organization. Under "Relationship," enter "affiliated." Political committees which have been established, financed, maintained or controlled by a subsidiary, branch or State, local, or other subordinate unit of an organization list: ·The name of the subsidiary, branch or State, local, or other subordinate unit and the name of the parent organization of which it is a part. Under "Relationship," enter "connected" AND ·The name of the highest level political committee sponsored by the parent organization. Under "Relationship," enter "affiliated." ·State party committees list any subordinate committees (i.e., any county, district or local committee) under the control or direction of the State committee. Under "Relationship," enter "affiliated." (See 11 CFR 110.3(b).) ·Subordinate State party committees list the State party committee. Under "Relationship," enter "affiliated." (See 11 CFR 110.3(b).) ·Joint fundraising participants list the committee established to act as
Federal Election Commission (Revised 02/09) 9-00070

INSTRUCTIONS FOR FEC FORM 1 AND RELATED SCHEDULES

the joint fundraising representative. Under "Relationship," enter "joint fundraising representative." Leadership PACs (as defined in item 5(f) above) must identify their sponsoring candidate or officeholder, but should not list that candidate's campaign committee as an affiliated committee. Separate segregated funds must provide the full name and address of their "connected organization." Note: The term "connected organization" means any organization which is not a political committee but which directly or indirectly establishes, administers or financially supports a political committee. A connected organization may be a corporation (including a corporation without capital stock), a labor organization, a membership organization, a cooperative or a trade association. The definition of "affiliated committee" is contained at 11 CFR 100.5(g). LINE 7. Enter the name, address and committee position or the title of custodian of the committee's books and records on Line 7. The telephone number is optional, but is helpful in expeditiously resolving potential filing problems. If the treasurer is the custodian of records, the term "treasurer" is sufficient for Line 7. LINE 8. Enter the name and address of the committee's treasurer on Line 8. The name and address of any designated agent (e.g., assistant treasurer) must also be included on Line 8. Every political committee must have a treasurer and may designate an assistant treasurer who shall assume the duties and responsibilities of the treasurer, in the event the treasurer is unavailable. The Commission recommends that each political committee designate an assistant treasurer because no contribution or expenditure may be accepted or made by or on behalf of a political committee at a time when there is a vacancy in the office of the treasurer. No expenditure may be made for or on behalf of a political committee without the authorization of its treasurer
9-00070 Federal Election Commission (Revised 02/09)

or another agent authorized orally or in writing by the treasurer. LINE 9. The committee must provide the name and mailing address of any bank, repository, or depository where the committee holds funds. Each political committee must have a checking account or transaction account at one of its depositories. All receipts of a political committee must be deposited into a designated campaign depository. All disbursements must be made by check or similar drafts drawn on an account at a designated campaign depository, except for expenditures of $100 or less made from a petty cash fund. Submit any additional information required for any Line on separate continuation sheets appropriately labeled and attached to the Statement of Organization. Indicate in the appropriate section when information is continued on separate page(s). Treasurer's Responsibilities The treasurer of the political committee must preserve a copy of the Statement of Organization and each amendment for a period of not less than 3 years after the date of filing. The treasurer of the political committee is personally responsible for the timely and complete filing of this Statement and for the accuracy of any information contained in it. Where to File The original Statement of Organization (FEC FORM 1) and all amendments must be filed with the appropriate office as follows: ·The principal campaign committee of a candidate for the House of Representatives and political committees which support or oppose only candidates for the House file with the Federal Election Commission, 999 E Street, N.W., Washington, DC 20463. ·The principal campaign committee of a candidate for the Senate and political committees which support or oppose only candidates for the Senate

file with the Secretary of the Senate, Office of Public Records, 232 Hart Senate Office Building, Washington, DC 20510-7116. Mail addressed to the Secretary of the Senate should read: "Office of Public Records, P.O. Box 2517, Alexandria, VA 223010517. " ·An authorized committee which is not the principal campaign committee of a candidate files with the principal campaign committee which must forward a copy to the appropriate office listed herein. ·All other committees, including the principal campaign committee of a candidate for the office of President or Vice President, file with the Federal Election Commission, 999 E Street, N.W., Washington, DC 20463. Principal campaign committees of House and Senate candidates must file a copy of this form with the state in which the office is sought, with the exception of committees of candidates in states that have qualified for the Commission's state filing waiver program. Principal campaign committees of Presidential candidates must file a copy of this form in each state in which they have made expenditures, with the exception of those states that have qualified for the Commission's state filing waiver program. A list of qualified states is available from the Federal Election Commission. Unauthorized political committees must continue to file copies of this form with the states in which they have their headquarters, with the exception of committees that are located in states that have qualified for the state waiver program. The Treasurer must sign the Statement of Organization.

Page 3