Free Checklist for completing invoices to Family Court Services - West Virginia

CHECKLIST FOR SUBMITTING INVOICES TO FAMILY COURT SERVICES
Have I: Used the most current invoice form? Submitted an original invoice signed in blue ink? If asking for mileage reimbursement, have I used the correct mileage rate? (If you are unsure of the correct rate, you may call the receptionist at the Administrative Office at 304-558-0145. The rate as of July 1, 2008, is $.585.) If I am requesting out-of-pocket expenses, have I attached original receipts? Have I requested the correct fee for my services? (Parent education presenters: please refer to your independent contractor agreement. Parent education coordinators: please multiply 12% by the total of all presenter invoices. Mediators: your rate is $45 per hour. If you charge for administrative time, them please send a time log with specific administrative activities. Parenting plan home study evaluators: the total fee for your services cannot exceed $750, unless the Court ordering the evaluation writes a letter to the Family Court Services Division explaining why more should be permitted. The Family Court Services Division will then consider increasing the fee in the particular case.) Have I listed the county for which the service was performed? (This means the county where you held parent education or the county which ordered you to conduct mediation or a parenting plan home study evaluation.) If I am submitting three or more invoices, have I included a summary sheet totaling the charges, listing the counties for each service, and signed in blue ink? Have I included a copy of the appropriate Independent Contractor Agreement(s)? (Make sure that you are sending a copy of the latest agreement signed by both you and the Administrative Director. If you are requesting payment for parent education class presentations, please submit a presenter agreement. If you are requesting the parent education coordinator fee, then please submit a coordinator agreement.) If I am a mediator or home study evaluator, have I attached a sealed copy of the Order Approving Payment? If my address has changed, have I enclosed a new W-9 form? Have I sent my invoice to the right person and address? (Invoices for parent education, Advanced Child Focused Education, mediation, Guardian ad Litem, and parenting plan home study evaluations go to Pepper Flenner in the Family Court Services Division. The address for both is the following: Administrative Office, Capitol Building, Room E-100, 1900 Kanawha Blvd. East, Charleston, WV 25305-0832.)