Free CT-400-I (Instructions) - New York


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New York State Department of Taxation and Finance

Instructions for Forms CT-400 and CT-400-MN
Estimated Tax for Corporations
Changes for 2008
Increase in the mandatory first installment of estimated tax -- The Tax Law was amended to provide an increase in the mandatory first installment for taxpayers, other than life insurance corporations filing Forms CT-33 or CT-33-A, and continuing section 186 taxpayers filing Form CT-186, whose preceding year's tax, exclusive of the metropolitan transportation business tax (MTA surcharge), exceeded $100,000. For tax years beginning on or after January 1, 2009, those taxpayers are required to pay a first installment equal to 30% of the preceding year's tax. Additionally, taxpayers who are required to pay their mandatory first installment at the 30% rate and are subject to the MTA surcharge are also required to calculate their estimated tax for the MTA surcharge at 30% of the preceding year's MTA surcharge. The remaining three estimated tax payments are to be adjusted so that the total payments do not exceed 100% of the estimated tax due. The mandatory first installment of estimated tax and estimated MTA surcharge remains at 25% of the preceding year's tax and tax surcharge, respectively, for those taxpayers whose preceding year's tax exceeded $1,000, but was less than or equal to $100,000. Form CT-222, Underpayment of Estimated Tax by a Corporation, revised -- Previously, Form CT-222 was used by a corporation to report to the Tax Department the amount of the underpayment of estimated tax penalty the corporation was subject to. Beginning with the 2008 Form CT-222, corporations will file Form CT-222 only to inform the Tax Department that the corporation meets one of the exceptions to the underpayment of estimated tax penalty. The Tax Department will compute the amount of any penalty and notify the corporation of any amount due.

CT-400-I
(4/09)

installment of the MTA surcharge is required if your franchise, excise, or gross receipts tax exceeds $100,000. Form CT-186-M filers always use 25%. Second, third, and fourth installments -- To determine the estimated tax amount due in these installments, subtract the amount of the first installment payment from the estimated tax due and divide the result by three. Corporate partners -- Reduce the amount of each installment due by the amount of estimated tax that was paid on your behalf by a partnership on or before the installment due date. Use Form CT-400 (or Form CT-400-MN) to make your second installment/declaration of estimated tax due on the 15th day of the sixth month of the current tax year. The third and fourth installments are due on the 15th day of the ninth and twelfth months of the current tax year.

Penalties for underpayment of estimated tax
We will impose a penalty on you if you do not file a declaration of estimated tax or do not timely pay the entire installment payment that is due. To avoid this penalty, the estimated tax is the tax, less allowable credits, shown on the return for the year for which the estimated tax payments were made (or if no return was filed, the tax for that year), unless one of the exceptions below applies. For complete details, see Form CT-222, Underpayment of Estimated Tax by a Corporation.

Exceptions to the underpayment penalty
You will not have to pay a penalty if you made all tax payments on time and they equal or exceed the amount that would have been required to be paid by each installment date if the estimated tax were an amount determined under any of the exceptions listed below. Exceptions 3 and 4 do not apply to large corporations. A large corporation is one that had, or whose predecessor had, allocated entire net income of at least $1 million for any of the three tax years preceding the tax year involved. A large corporation, for a non-life insurance corporation subject to tax under Tax Law, Article 33, section 1502-a is one that had direct premiums subject to the premiums tax under Tax Law, Article 33, section 1502-a exceeding $3,750,000 for any of the three immediately preceding tax years beginning on or after January 1, 2003. Exception 1: This exception applies if you have recurring seasonal income. For additional information about computing seasonal income, see Article 27, section 1085(d)(4). Exception 2: This exception applies if the estimated tax you paid was equal to or more than 91% (or 100% for large corporations) of the amount you would owe if your estimated tax were computed on annualized taxable income for the months preceding an installment date. You may annualize income as follows: a. For the first 3, 4, or 5 months of the tax year, in the case of the installment required to be paid in the sixth month. b. For the first 6, 7, or 8 months of the tax year, in the case of the installment required to be paid in the ninth month. c. For the first 9, 10, or 11 months of the tax year, in the case of the installment required to be paid in the twelfth month. To annualize, multiply taxable income for the period by 12 and divide the result by the number of months in the period (3, 4, 5, 6, 7, etc.). Exception 3: (not to be used by large corporations) This exception applies if the amount you paid is equal to or more than the tax reported on your prior year's return. You must have filed a franchise, excise, or gross receipts tax return showing a tax liability for the preceding tax year, and that year must have consisted of 12 months. Exception 4: (not to be used by large corporations) This exception applies if the amount you paid is equal to or more than the tax computed by using the current year's rate, but based on the facts shown on the prior year's return and the law that applies to the prior year. To avoid underpayment penalties, you must make up a reduction in estimated taxes resulting from using annualized income or seasonal income by increasing the amount of the next installment determined under any method, other than the annualized income or seasonal income method, by the amount of such reduction.

Who must file a declaration of estimated tax and make quarterly installment payments
All general business corporations (including S corporations), banking, insurance, utility, and transportation and transmission corporations whose franchise, excise, or gross receipts tax, for the current tax year, can reasonably be expected to exceed $1,000, must file a declaration of estimated franchise, excise, or gross receipts tax and make installment payments. Any corporation doing business in the Metropolitan Commuter Transportation District (MCTD) that is required to make a declaration of estimated franchise, excise, or gross receipts tax must also make a declaration of estimated metropolitan transportation business tax (MTA surcharge) and make installment payments. Estimated tax is the amount estimated to be the franchise, excise, or gross receipts tax and MTA surcharge for the current tax year minus the amount of estimated allowable tax credits for the current tax year. Form CT-186-E filers: See Installments of estimated tax in Form CT-186-E-I, Instructions for Form CT-186-E, for specific information about completing Form CT-400 or Form CT-400-MN.

When to file a declaration of estimated tax
If you determine that the estimated franchise, excise, or gross receipts tax will exceed $1,000 in the current tax year, file a declaration of estimated franchise, excise, or gross receipts tax and MTA surcharge on or before the 15th day of the sixth month of your tax year. If you determine, after that filing deadline, that you will have a tax liability of more than $1,000, see 20 NYCRR 7-2.3. See the Return and payment due dates for Articles 9 (sections 184, 186, 186-a, and 186-e), 9-A, 32, and 33 taxpayers chart if you need to determine your declaration of estimated tax and installment payment due dates.

Amended declaration of estimated tax
If you determine that the estimated tax for the current year differs from your most recent declaration, an amendment to the declaration may be made. This should be done on Form CT-400 and only on the installment due dates. For further information on declarations of estimated tax, see Subparts 7-2 and 7-3 of the regulations.

Payment of estimated tax
First installment -- If the franchise, excise, or gross receipts tax on your previous year's return or the tax shown on your application for extension of time for filing that return exceeds $1,000, but does not exceed $100,000, you must pay 25% of the tax with the return or extension. If the tax on your previous year's return or the tax shown on your application for extension of time for filing that return exceeds $100,000, you must pay 30% (.30) of the tax with the return or extension. Form CT-186 filers always use 25%. Life insurance companies: If the franchise tax on your previous year's return or the tax shown on your application for extension of time to file exceeds $1,000, you must pay 40% of the tax with the return or extension. A 25% (40% for life insurance companies) first installment of the MTA surcharge is also required if your franchise, excise, or gross receipts tax is more than $1,000 and you do business in the MCTD. A 30% (.30) first

Specific instructions
There are two versions of the estimated tax form. Complete the version that was mailed to you or that you obtained, according to the following instructions.

Preprinted version -- Form CT-400
In the Return type box, enter the form number (without using slashes or dashes) of either your last New York State franchise, excise, or gross receipts tax return or, if you will be changing return type, the state franchise,

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CT-400-I (4/09) private delivery service unless you used a delivery service that has been designated by the U.S. Secretary of the Treasury or the Commissioner of Taxation and Finance. (Currently designated delivery services are listed in Publication 55, Designated Private Delivery Services. See Need help? for information on obtaining forms and publications.) If you have used a designated private delivery service and need to establish the date you filed your return, contact that private delivery service for instructions on how to obtain written proof of the date your return was given to the delivery service for delivery. If you use any private delivery service, whether it is a designated service or not, send the forms covered by these instructions to: JPMorgan Chase, NYS Estimated Corporation Tax, 33 Lewis Road, Binghamton NY 13905-1040.

excise, or gross receipts tax return form number you expect to file. In addition to your name, address, and employer identification number, an installment due date is printed on each of the Form CT-400s you receive. Please use the form with the proper due date for the payment you are making. Mail the completed form with your payment to the address listed under Where to file and on Form CT-400.

Manual version -- Form CT-400-MN
Entering dates Unless you are specifically directed to use a different format, enter dates in the mm-dd-yy format (using dashes and not slashes). In the appropriate spaces provided on the form, enter your business information. You may obtain the file number and return type (form number) from your last New York State franchise, excise, or gross receipts tax return, or enter the state franchise, excise, or gross receipts tax return form number you expect to file, if different. Do not enter slashes or dashes when entering the form number in the Return type box. Enter the month and year (in mm-yy format) that your tax year ends in the Tax year ending box. Use the Return and payment due dates for Articles 9 (sections 184, 186, 186-a, and 186-e), 9-A, 32, and 33 taxpayers chart to determine your installment due date and enter it in the box. Note: To avoid delays in processing your estimated tax, you must enter a form number in the Return type box.

Change of business information
If there have been any changes in your business name, identification number, mailing or business address, telephone number, or owner/officer information, you must report any changes on Form DTF-95, Business Tax Account Update. If only your business address has changed, you may use Form DTF-96, Report of Address Change for Business Accounts. You can get these forms from our Web site, or by fax or phone (see Need help?).

Need help?
Internet access: www.nystax.gov (for information, forms, and publications) Fax-on-demand forms: To order forms and publications: Corporation Tax Information Center: From areas outside the U.S. and outside Canada: Text Telephone (TTY) Hotline (for persons with hearing and speech disabilities using a TTY): 1 800 748-3676 1 800 462-8100 1 888 698-2908 (518) 485-6800

Both versions
Box 1 Enter the amount of your installment payment for your franchise, excise, or gross receipts tax. Box 2 Enter the amount of your installment payment for your metropolitan transportation business tax (MTA surcharge), if applicable. Box 3 Add the amounts in boxes 1 and 2. Make your check or money order for this amount payable to: New York State Corporation Tax. Write your employer identification number on your check. Do not staple or clip your check or money order. Detach all check stubs. Box 4 Enter the amount of your estimated franchise, excise, or gross receipts tax for the current tax year. Box 5 Enter the amount of your estimated metropolitan transportation business tax (MTA surcharge) for the current tax year.

1 800 634-2110

Privacy notification -- The Commissioner of Taxation and Finance may collect and maintain

Where to file
Mail your form and payment to: NYS ESTIMATED CORPORATION TAX PO BOX 4136 BINGHAMTON NY 13902-4136

personal information pursuant to the New York State Tax Law, including but not limited to, sections 5-a, 171, 171-a, 287, 308, 429, 475, 505, 697, 1096, 1142, and 1415 of that Law; and may require disclosure of social security numbers pursuant to 42 USC 405(c)(2)(C)(i). This information will be used to determine and administer tax liabilities and, when authorized by law, for certain tax offset and exchange of tax information programs as well as for any other lawful purpose. Information concerning quarterly wages paid to employees is provided to certain state agencies for purposes of fraud prevention, support enforcement, evaluation of the effectiveness of certain employment and training programs and other purposes authorized by law. Failure to provide the required information may subject you to civil or criminal penalties, or both, under the Tax Law. This information is maintained by the Director of Records Management and Data Entry, NYS Tax Department, W A Harriman Campus, Albany NY 12227; telephone 1 800 225-5829. From areas outside the United States and outside Canada, call (518) 485-6800.

Private delivery services -- If you choose, you may use a private delivery service, instead of the U.S. Postal Service, to mail in your return and tax payment. However, if, at a later date, you need to establish the date you filed your return or paid your tax, you cannot use the date recorded by a Installment payment number 1* 2 3 4 Date Check number

Record of estimated tax payments
A Amount B Overpayment from last year C Total column A + column B

Total ...................................................................................................................................................................... * Paid with prior year tax return or extension

Return and payment due dates for Articles 9 (sections 184, 186, 186-a, and 186-e), 9-A, 32, and 33 taxpayers
If the due date falls on a Saturday, Sunday, or legal holiday, the payment and/or return are due on the next business day.
If your year ends on: Your tax return and first installment are due on: Subsequent payments and installment payments are due on: Second installment Third installment Fourth installment

January 31 February 28 March 31 April 30 May 31 June 30 July 31 August 31 September 30 October 31 November 30 December 31

April 15 May 15 June 15 July 15 August 15 September 15 October 15 November 15 December 15 January 15 February 15 March 15

July 15 August 15 September 15 October 15 November 15 December 15 January 15 February 15 March 15 April 15 May 15 June 15

October 15 November 15 December 15 January 15 February 15 March 15 April 15 May 15 June 15 July 15 August 15 September 15

January 15 February 15 March 15 April 15 May 15 June 15 July 15 August 15 September 15 October 15 November 15 December 15

Note: All Article 9 (sections 184, 186, 186-a, and 186-e) taxpayers file on a calendar-year basis and must file tax returns and declarations of estimated tax based on the calendar year, regardless of their federal tax filing period.