Free Texas Unclaimed Property Quick Start Reporting Guide, - Texas

Reporting Methods (continued)
If you file your report on paper, please use the Texas reporting form 53-105. Computer printouts and spreadsheets should not be submitted. All forms, a reporting instruction manual, and magnetic tape reporting specifications can be read or printed from our Web site at:
http://www.window.state.tx.us/up/forms.html

Contact the Holder Reporting Section at

(800)321-2274
or (512)936-6246
for more information, including:
* * *
telephone support for reporting software forms instructions for filing on the Internet

You can also e-mail us at:
[email protected]

UNCLAIMED PROPERTY
QUICK START REPORTING GUIDE 2009/2010

New Owner Data Requirement
Since the Texas Unclaimed Property Program is placing an increased emphasis on returning unclaimed property to its rightful owners, there was a change to the Property Code this year requiring additional owner identifying information. In reports submitted after September 1, 2009, holders must report driver's license numbers and e-mail addresses if their records contain such data. Additionally, while aggregation of property items under $50 is still allowed by law, it is discouraged; the more detail reported, the more property is potentially returnable.

Unclaimed Property Division Holder Reporting Section Post Office Box 12019 Austin, Texas 78711-2019
Publication #96-863. Revised July 2009. For additional copies write: Comptroller of Public Accounts Unclaimed Property Division 111 East 17th Street, Austin, Texas 78774-0100 The Texas Comptroller of Public Accounts is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or in the provision of any services, programs, or activities. In compliance with the Americans with Disabilities Act, this document may be requested in alternative formats by calling (512) 463-4600 in Austin or by FAX at (512) 936-6224.

Susan Texas Comptroller Combs of Public Accounts

Negative Reports
Negative reports are not required. Holder reports are only required in years when you actually have abandoned property to remit.

Payment
Your check should be made payable to Texas Comptroller of Public Accounts ­ Unclaimed Property. Electronic payment is preferred in all cases and required if you are paying $100,000 or more. Electronic payment instructions can be found on our Web site at:
http://www.window.state.tx.us/up/reporting.html

ts SIDE! requiremen N NEW I ence ents ilig em Due d ata requir * ner d w *O

Securities should be registered to the Texas Comptroller of Public Accounts, Federal Employer Identification Number 74-6000089. Electronic delivery instructions can be found on our Web site at:
http://www.window.state.tx.us/up/stock_remit.html

WHY? Statutory references for reporting unclaimed property in Texas can be found in Title 6, Chapters 72-75 of the Texas Property Code.
Susan Combs · Texas Comptroller of Public Accounts

Texas Unclaimed Property Reporting Guide 2009/2010
WHO? All financial institutions, businesses, government entities, and organizations that are holding abandoned property belonging to Texas residents should file a report with the Texas Comptroller's office. WHAT? Abandoned or unclaimed property can be any financial asset that appears to have been abandoned by the owner. For example:
· · · · · · · Uncasheddividend,payroll,andcashier'schecks Stocks,bonds,mutualfundaccounts Utilitydepositsandotherrefunds Bankaccountsandsafedepositboxcontents Insuranceproceeds Mineralinterestorroyaltypayments Courtdeposits,trustfunds,escrowaccounts

Your file(s) may be submitted using any of the methods listed below, but Internet and diskette are the preferred methods of delivery. Internet·Diskette·CDRom Paper Form 53-105

Regardless of the method you select, the report must first be created in the NAUPA format. Texas Comptroller staff is available to assist you with our free software. Version 3.3 can be downloaded from our Web site by clicking on the word download, found at:
http://www.window.state.tx.us/up/up_disk.html

Property Type Codes (with Abandonment Periods)
FINANCIAL INSTITUTION ACCOUNTS AC01 Checking accounts (5) AC02 Savings accounts (5) AC03 Matured certificates of deposit (5) AC04 Code deleted AC05 Code deleted AC06 Code deleted AC07 Unidentified deposits (3) AC08 Code deleted AC99 Aggregate account balances less than $50 TRUST, INVESTMENTS, AND ESCROW ACCOUNTS TR01 Paying agent accounts (3) TR02 Undelivered dividends or uncashed dividends (3) TR03 Funds held in a fiduciary capacity (3) TR04 Escrow accounts (3) TR05 Trust vouchers (3) TR06 Pre-need funeral plans (3) TR99 Aggregate trust property less than $50 SAFE DEPOSIT BOXES AND SAFEKEEPING SD01 Contents of safe deposit boxes held by depositories (5) SD02 Safekeeping property (3) SD03 Other tangible property (3) SD04 Tangible unclaimed loan collateral (3) CK08 CK09 CK10 CK11 CK12 CK13 CK14 CK15 CK16 CK99 Traveler`s checks (15) Foreign exchange checks (3) Expense checks (3) Pension checks (3) Credit checks or memos (3) Vendor checks (3) Code deleted Any other outstanding official checks or exchange items (3) CD Interest checks (3) Aggregate uncashed checks less than $50 SECURITIES SC01 Dividends (3) SC02 Interest payable on registered bonds (3) SC03 Code deleted SC04 Code deleted SC05 Code deleted SC06 Funds paid toward the purchase of shares or interest in a financial or business organization (3) SC07 Bearer bond interest and matured principal (3) SC08 Undelivered (RPO) shares (3) SC09 Cash for fractional shares (3) SC10 Unexchanged stock of successor corporation (3) SC11 Any other certificates of ownership (3) SC12 Underlying shares (3) SC13 Funds for liquidation/redemption of unsurrendered stocks/bonds (3) SC14 Debentures (3) SC15 U.S. Government securities (3) SC16 Book-entry mutual fund shares (3) SC17 Warrants or rights (3) SC18 Matured principal on registered bonds (3) SC19 Dividend reinvestment plans (3) SC20 Credit balances (3) SC85 Demutualization cash (1) SC86 Demutualization shares (1) SC99 Aggregate securities-related cash less than $50 UTILITIES UT01 Utility deposits (3) UT02 Membership fees (3) UT03 Refunds or rebates (3) UT04 Capital credit distributions (3) UT99 Aggregate utility property less than $50 COURTS/LEGAL CT01 Escrow funds (3) CT02 Condemnation awards (3) CT03 Missing heirs` funds (3) CT04 Suspense accounts (3) CT05 Any other types of deposits made with a court or public authority (3) CT99 Aggregate court deposits less than $50

WHEN? All holder reports and payments must be postmarked or transmitted no later than November 1 of every year. The cut-off date for reviewing records is June 30.
The state does not have the statutory authority to grant extensions on the payment of your report.

WHERE? Mailyourreportandpaymenttotheaddress shown on the back of this guide. HOW? Review your records every year, as of June 30, and determine if you have any property for which you have had no contact with the owner and their whereabouts are unknown.

PROCEEDS FROM MINERAL INTERESTS MI01 Net revenue interests (3) MI02 Royalties (3) MI03 Overriding royalties (3) MI04 Production payments (3) MI05 Working interests (3) MI06 Bonuses (3) MI07 Delay rentals (3) MI08 Shut-in royalties (3) MI09 Minimum royalties (3)

New Due Diligence Requirement
Effective for the 2010 reporting cycle, holders reporting to Texas will be required to mail a notice in July to all owners of property over $250 that are due to be included on their November 2010 report. For details see Texas Property Code Sec.74.1011.

Reporting Methods
Reports with 10 or more records should be reported electronically. Texas uses the reporting format developed by the National Association of Unclaimed Property Administrators (NAUPA).

GENERAL BUSINESS, MISCELLANEOUS CHECKS AND INTANGIBLE PERSONAL PROPERTY MS01 Wages, payroll, or salary (1) MS02 Commissions (3) MS03 Worker's compensation benefits (3) INSURANCE MS04 Payment for goods and services (3) IN01 Individual policy benefits or claim payments (3) MS05 Customer overpayments (3) IN02 Group policy benefits or claim payments (3) MS06 Unidentified remittances (3) IN03 Death benefits due beneficiaries (3) MS07 Unrefunded overcharges (3) IN04 Proceeds from matured policies, endowments, MS08 Accounts payable (3) or annuities (3) MS09 Accounts receivable credit balances (3) IN05 Premium refunds on individual policies (3) MS10 Discounts due (3) IN06 Unidentified remittances (3) MS11 Refunds/rebates due (3) IN07 Other amounts due under policy terms (3) MS12 Stored value cards/gift certificates (1-3) IN08 Agent credit balances (3) MS13 Cash loan collateral (3) IN99 Aggregate insurance property less than $50 MS14 Sums payable under pension and profit sharing plans (IRA, KEOGH) (3) OFFICIAL CHECKS MS15 Property distributable during involuntary CK01 Cashier`s checks (3) dissolution or liquidation (3) CK02 Certified checks (3) MS16 Any other miscellaneous outstanding checks CK03 Registered checks (3) (3) CK04 Code deleted MS17 Any other miscellaneous intangible personal CK05 Drafts (3) property (3) CK06 Warrants (3) MS18 Code deleted CK07 Money orders (7) MS99 Aggregate miscellaneous property less than $50