Kansas Department of Labor Division of Workers Compensation 800 S.W. Jackson Street, Suite 600 Topeka, KS 66612-1227 PHONE (785) 296-3606 FAX (785) 296-0839
Workers Compensation self-insuranCe information
DOCUMENTS: K-WC 20 K-WC 105 K-WC 106 K-WC 120 K-WC 121 K-WC129 K-WC 130 K-WC 130a K-WC 131 K-WC 131a K-WC 132 K-WC 133 K-WC 144 K-WC 157 K-WC 158 K-WC 309 K-WC 1441 K-WC 1511 CONTACT Bank Fact Sheet Application Oath to Become a Self-Insurer Commonly Asked Questions & Answers Relating to Individual Self-Insurance in the State of Kansas Application for Self-Insurance Assessment Information ExcessCoverageCertificateofInsurance Letter of Credit Trust Operational Agreement Surety Bond Amendatory Rider to Surety Bond Indemnity & Guaranty Agreement and Resolution Non-admitted Insurer (Statement of Insured) Workers Compensation Self-Insurance Information Excess Insurance - Guide in Determining Self-Insurance Retention Workers Compensation - Liability Buildup Why Audited Financial Statements are Required by the Division of Workers Compensation Information for Self-Insured Employers on the Kansas Workers Compensation Act Kansas Endorsement (Aggregate coverage requirement for self-insureds with less than ten million dollars net worth.)
TERM TIMEREQUIREMENT SUBSIDIARIES
DIVISION OF WORKERS COMPENSATION 800 SW JACKSON ST STE 600 TOPEKA KS 66612-1227 Phone (785) 296-3606 [email protected] An acceptable company is approved for one year. The permit is reviewed each year uponreceiptofthecompletedapplicationForm120andcurrentfinancialdata. Allow 60 calendar days for application approval. A subsidiary may be self-insured if parent company is not; however, an Indemnity and Guaranty Agreement must be submitted by the parent company to guarantee payment. A Resolution of the Board of Directors authorizing the agreement must be attached to theagreement.Fiveyearauditedfinancialdataoftheultimateparentcompanymust be furnished for new applicants. None
ADMINISTRATIVECOSTS PREMIUMS TAXES ASSESSMENTS
Each year during January, the Division sends Form K-WC 92 to each self-insurer asking the amount of losses paid under law for the preceding calendar year. Based on that information,FormK-WC94issentduringMayasnotificationoftheassessmenttobe levied against the losses paid. The assessment shall be paid prior to July 1 of each year.
K-WC 144 (Rev. 2-07)
InquiriesregardingtheKansasWorkers'CompensationFundshouldbeaddressed to: WORKERS' COMPENSATION FUND KANSAS INSURANCE DEPARTMENT 420 SW 9TH ST TOPEKA KS 66612-1678 Phone (785) 296-7062
POSTASSESSMENTFUND INSOLVENTEMPLOYER QUALIFYINGFEES
See attached K.S.A. 44-532a. May be required if an actuarial analysis is necessary to determine outstanding indemnity, medical loss adjustment expenses and safety loading. This will be done by a private consultingfirmapprovedbytheDivisionofWorkersCompensation. Excess insurance coverage is required. Excess company must be admitted to write business in Kansas and excess policy must be approved by Kansas Insurance Department. If an admitted carrier will not provide coverage, the risk can be placed with a non-admitted insurer if the company appears on the Kansas Insurance Department Non-admitted Insurers Listing. Form 133, Non-admitted Insurer (Statement of Insured) mustbesignedandfiled. Bonds or Letters of Credit for posting Security are required for all self-insureds except cities, counties, school districts, area vocational technical schools, and community junior colleges. Bonding company must be authorized to write in Kansas. Cities and counties should refer to K.S.A. 44-505b and 44-505f for instructions. A school district, area vocational technical school or community junior college should refer to K.S.A. 44-505e. Banks issuing Letters of Credit must be approved by Division prior to issuance. Bank must submit completed Bank Fact Sheet and latest Audited Financial Report for review and acceptance.
If there are neither legal heirs nor dependents either totally or partially dependent upon the employee, $18,500 is paid to the Workers' Compensation Fund, Kansas Insurance Department. The expense of any hearing required by a self-insurer to determine the amount of security in regard to or termination of a permit is assessed upon the self-insurer. Currently, it appears that a self-insured applicant should have a minimum manual workerscompensationpremiumof$250,000-$300,000priortotheexperiencemodification being applied for self-insurance to be feasible. Can be on an interstate or intrastate basis. In addition, the self-insured applicant should have a minimum of 100 employees. Can be on an interstate or intrastate basis. An employer shall have been in business (doing business under the present corporate identity)fornotlessthan5yearsandshalldemonstratesufficientfinancialstrengthand liquidity of the business to assure that all obligations will be promptly met. An employer in business less than 5 years may be considered if its liability is guaranteed by a parent corporation.Newapplicantsmustsubmit5yearsofthemostrecentauditedfinancial reports.
For more detailed information about self-insurance, refer to K.S.A. 44-532 and Regulation 51-14-4 which are attached.
post assessment fund for insolvent insurers
K.S.A. 44-532a. Liabilityofworkerscompensationfundforuninsuredinsolventemployers;cause ofactionagainstsuchemployers. (a) If an employer has no insurance to secure the payment of compensation as provided in subsection (b) (1) of K.S.A. 44-532 and amendments thereto, and such employer isfinanciallyunabletopaycompensationtoaninjuredworkerasrequiredbytheworkerscompensation act, or such employer cannot be located and required to pay such compensation, the injured worker may applytothedirectorforanawardofthecompensationbenefits,includingmedicalcompensation,towhich such injured worker is entitled, to be paid from the workers' compensation fund. If the director is satisfiedastotheexistenceoftheconditionsprescribedbythissection,thedirectormaymakeanaward,or modify an existing award, and prescribe the payments to be made from the workers' compensation fund asprovidedinK.S.A.44-569andamendmentsthereto.Theawardshallbecertifiedtothecommissioner of insurance, and upon receipt thereof, the commissioner of insurance shall cause payment to be made to the employee in accordance therewith. (b) The commissioner of insurance, acting as administrator of the workers' compensation fund, shall have a cause of action against the employer for recovery of any amounts paid from the workers' compensation fundpursuanttothissection.Suchactionshallbefiledinthedistrictcourtofthecountyinwhichtheaccident occurred or where the contract of employment was entered into.
K.S.A. 44-532. (a) Where the payment of compensation of the employee or the employee's dependents is insuredbyapolicyorpolicies,attheexpenseoftheemployer,ortheemployerisamemberofaqualified group-fundedworkerscompensationpool,theinsurerorthequalifiedgroup-fundedworkerscompensation pool shall be subrogated to the rights and duties under the workers compensation act of the employer so far as appropriate, including the immunities provided by K.S.A. 44-501 and amendments thereto. (b) Every employer shall secure the payment of compensation to the employer's employees by insuring in one of the following ways: (1) By insuring and keeping insured the payment of such compensation with an insurance carrier authorized to transact the business of workers compensation insurance in the state of Kansas; (2) by showing to the director that the employer carries such employer's own risk and is what is knownasaself-insurerandbyfurnishingprooftothedirectoroftheemployer'sfinancialability to pay such compensation for the employer's self; (3) bymaintainingamembershipinaqualifiedgroup-fundedworkerscompensationpool.Thecost of carrying such insurance or risk shall be paid by the employer and not the employee.
(c) The knowing and intentional failure of an employer to secure the payment of workers compensation to the employer's employees as required in subsection (b) of this section is a class A misdemeanor. (d) In addition, whenever the director has reason to believe that any employer has engaged or is engaging in the knowing and intentional failure to secure the payment of workers compensation to the employer's employees as required in subsection (b) of this section, the director shall issue and serve upon such employer a statement of the charges with respect thereto and shall conduct a hearing in accordance with the Kansas administrative procedure act, wherein the employer may be liable to the state for a civil penalty in an amount equal to twice the annual premium the employer would have paid had such employer been insured or $25,000, whichever amount is greater. (e) Anycivilpenaltyimposedorfinalactiontakenunderthissectionshallbesubjecttoreviewinaccordance with the act for judicial review of agency actions in the district court of Shawnee county. (f) All moneys received under this section for costs assessed or monetary penalties imposed shall be deposited in the state treasury and credited to the workers compensation fund. (g) (1) Every insurance carrier writing workers compensation insurance for any employment covered undertheworkerscompensationactshallfile,withthedirector,orthedirector'sdesignee,written notice of the issuance, nonrenewal or cancellation of a policy or contract of insurance, or any endorsement, providing workers compensation coverage, within 10 days after such issuance, nonrenewalorcancellation.Everysuchinsurancecarriershallfile,withthedirector,writtennotice of all such policies, contracts and endorsements in force on the effective date of this act. (2) Everyemployercoveredbytheworkerscompensationactwhoisaqualifiedself-insurershall give written notice to the director, or the director's designee, if such employer changes from a self-insurer status to insuring through an insurance carrier or by maintaining a membership in a qualifiedgroup-fundedworkerscompensationpool,suchnoticetobegivenwithin10daysafter -4-
theeffectivedateofsuchchange.Everyself-insurershallfilewiththedirectorannuallyareport verifying the employer's continuing ability to pay compensation to the employer's employees. (3) Everyemployercoveredbytheworkerscompensationactwhoisamemberofaqualifiedgroupfunded workers compensation pool shall give written notice to the director, or the director's designee, if such employer changes from a group-funded workers compensation pool to insuring through an insurance carrier or becoming a self-insurer, such notice to be given within 10 days after the effective date of such change. (4) The mailing of any written notice or report required by this subsection (d) in a stamped envelope within the prescribed time shall comply with the requirements of this subsection. (5) The director shall provide by regulation for the forms of written notices and reports required by this subsection (d).
(h) Asusedinthissection,"qualifiedgroup-fundedworkerscompensationpool"meansanyqualified group-funded workers compensation pool under K.S.A. 44-581 through 44-591 and amendments thereto or any group-funded pool under the Kansas municipal group-funded pool act which includes workers compensation and employers' liability under the workers compensation act. (i) Aprivatefirmshallnotbeeligibletoapplytobecomeaself-insurerunlessithasbeenincontinuous operationforatleastfiveyearsorispurchasinganexistingself-insuredKansasfirm,plantorfacilityand theoperationofthepurchasedfirm,plantorfacility: (1) Has been in continuous operation in Kansas for at least 10 years; (2) hasgeneratedanafter-taxprofitofatleast$1,000,000annuallyfortheprecedingthreeconsecutive years; and (3) has a ratio of debt to equity of not greater than 3.5 to 1. As used in this subsection, "debt" means the sum of long-term borrowing maturing in excess of one year plus the current portion of longtermborrowingplusshort-termfinancialinstitutionborrowingpluscommercialpaperborrowing, and "equity" means the sum of the book value of stock plus paid-in capital plus retained earnings. The method for calculating the amount of security required of self-insureds shall be reviewed by anactuaryeveryfiveyears,beginninginfiscalyear1997.Thecostsfortheseactuarialstudies shall be paid from the workers compensation fee fund.
(j) A corporation or other entity whose current identity is attributable to a merger or other transformation whereby the whole or a substantial part of a previous entity's assets and income have been transferred toit,anditsliabilitieshavenotincreasedbeyondthefinancialreviewrequirementsofthedirector,which qualifiedunderitspreviousidentityasaself-insurerunderotherprovisionsofthisstatute,andamendments thereto, may apply for renewal as a self-insurer under its new name. The director may grant the applicationforrenewalifsatisfiedthatthenewentitymeetsallnecessaryfinancialcriteriaforrenewal that would have been applied to the previous self-insured entity. An application under these provisions shall be limited to an entity seeking renewal based upon the prior self-insured status of another entity or entities.
Director's regulation 51-14-4, effective May 1, 1984
51-14-4. Self-Insurance.Anemployeroperatingundertheactshallonlybecomequalifiedasaself-insurer through the process of applying to the division of workers compensation for a self-insurance permit. An employer making an application shall, upon the request of the director, submit information that the director mayrequiretoeffectivelyevaluatethefinancialstatusoftheemployer.Anapplicationforaself-insurance permit or a self-insured employer seeking a renewal permit, shall, if the director requests, pay the fees of a consultant approved by the division of workers compensation to determine if the employer has the financialabilitytobecomeself-insuredortohavehisself-insurancepermitrenewed. The applicant for a new permit or an employer seeking a renewal permit shall furnish to the division of workers compensation a bond written by a surety company admitted to the state, and authorized by the Kansas insurance department to write surety bonds as required by the division. The bond shall be in an amount to adequately insure that if the employer should become insolvent, payments on all claims will be guaranteed to the injured workers. The applicant for a new permit or an employer seeking a renewal permit shall furnish a certificate of excess insurance in an amount that may be required by the division of workers compensation, and the divisionshallbenotifiedbytheself-insuredandinsurancecarrieratleast20dayspriortothecancellation or non-renewal of any excess insurance policy. The excess workers compensation insurance shall be in conformity with Kansas insurance statutes and regulations of the Kansas insurance commissioner. Anapplicantforanewpermitoranemployerseekingarenewalpermitshallsetupfinancialreserves, furnish letters of credit or provide other security in amounts and in a manner directed by the division of workers compensation to insure the payment of all workers compensation claims as may be required by the Kansas workers compensation act. An employer shall furnish to the division of workers compensation any other information the division may request which will aid in fairly and adequately evaluating an application for a new or a renewal permit for self-insurance. The self-insurance permit of any employer shall expire on the anniversary date thereafter, except when it has been renewed by the division prior to that date. The employer shall furnish any information that the division of workers compensation may require to effectively evaluate an application to renew a self-insurance permit at least 45 days prior to the anniversary date of the original permit. An employer whose original or renewal application for self-insurance has been denied, or who takes exception to insurance or reserve requirements may request a reconsideration by the division of workers compensation. The request shall be made within 20 days of the receipt by the employer of the information which the applicant wishes reconsidered. If the employer desires to have a record of the hearing, the reporter's costs shall be assessed to the employer. (Authorized by K.S.A. 44-573; implementing K.S.A. 44-505b, 44-505e, 44-505f, 44-532; effective February 15, 1977; amended May 1, 1978; amended May 1, 1983; amended May 1, 1984.)