Free VA Form VA40-0895-14 - Checklist of Major Requirements for State or Tribal Gov't Cemetery Const. Grants - Federal


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Preview VA Form VA40-0895-14 - Checklist of Major Requirements for State or Tribal Gov't Cemetery Const. Grants
CHECKLIST OF MAJOR REQUIREMENTS FOR STATE OR TRIBAL GOVERNMENT CEMETERY CONSTRUCTION GRANTS
STATE OR TRIBAL GOVERNMENT CEMETERY PROJECT LOCATED AT DATE RECEIVED (Grants.gov) TIME RECEIVED (Grants.gov) DESCRIPTION OF PROJECT

SECTION A - PREAPPLICATION PHASE (Deadline is July 1 each year for VA receipt)
NO. REQUIREMENT CHECK RECEIPT DATE

1. 2. 3. 4. 5. 6. 7.

Form SF 424, 424C, and 424D and project narrative submitted through grants.gov.
NUMBER (If applicable)

State or Tribal Government Application Identifier Number
FAI NUMBER (To be assigned by VA)

Federal Application Identifier (FAI) Number DUNS Number VA Receipt Notification Letter to Applicant
CONTACT PERSON

Governor's or Tribal Government's designation of authorized official and contact person. State or Tribal Government authorization for the project (copy of the legislation) Certification of matching A&E funds to be ranked in highest priority grouping. VA must have on file, by August 15, a copy of the Act appropriating the funds and certification from an authorized state or tribal government budget official that the funds are available, how long the funds will remain available, and that no further action is required by the state or tribal government to make such funds available. Title to the State or Tribal Government Cemetery Property Phase I Environment Survey: site plan/'map, site survey, and soil investigation (if applicable) Phase II Environmental Assessment (if applicable) Letter from state or tribal government historical preservation officer State Clearinghouse Comments (E.O. 12372) or Tribal Government Comments

8.

9 10. 11. 12. 13.

14. Master Plan for facility approved 15. Schematic drawings for the proposed project (if applicable) approved

16. Design development drawings and specifications (35 percent) approved 17. 18. 19. 20. Updated Form SF 424 and SF 424C A schedule of when each of the remaining requirements will be met Building Space Program Analysis (if applicable) Final drawings and specifications (100 percent) approved

VA FORM FEB 2009

40-0895-14

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SECTION A - PREAPPLICATION PHASE (Deadline is April 1 each year for VA receipt) (Continued)
NO. REQUIREMENT CHECK RECEIPT DATE

21. 22. 23.

Updated Form SF 424, SF 424C, SF 424D Updated schedule when each of the remaining requirements will be met.

VA Notification to Precede to Bid the Project to Applicant NOTE: The following certifications from the authorized state or tribal government official must be submitted to VA as part of the Preapplication Phase. A. Compliance with VA Form 40-0895-2, Certification of Compliance with Provisions of the 24. Davis-Bacon Act B. Compliance with VA Form 40-0895-7, Certification Regarding Debarment, Suspension, and 25. Other Responsibility Matters - Primary Covered Transactions (State or Tribal Government) C. Compliance with VA Form 40-0895-8, Certification Regarding Drug-Free Workplace 26. Requirements for Grantees other than individuals 27. 28. 29. 30. 31. 32. 33. 34. 35. D. Compliance with VA Form 40-0895-9, Certification Regarding Lobbying E. Compliance with VA Form 40-0895-15, Certification of Cemetery Maintained in Accordance With National Cemetery Administration Standards.
SECTION B - APPLICATION PHASE (Deadline is July 15 for that FY Grant Award)

Advertisement for bids Bid tabulations VA Form 40-0895-10, Certification of Compliance with Federal Requirements-State or Tribal Government Cemetery Construction Grant. Final application - SF 424, based on bids and consistent with SF 424C Revised budget page (SF 424C) based on bids Compliance with VA Form 40-0895-12, Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions (Contractor) Three (3) signed copies of the Memorandum of Agreement (VA Form 40-0895-11)
SECTION C - POST GRANT AWARD

36. 37.

38.

Submit a written request to the Director, State Cemetery Grants Service (41E), requesting the Department of Veterans Affairs to schedule a final grant program review. Include the name and telephone number of the local point of contact for the project. Submit the project equipment list; (if there is no equipment involved in the grant, please make a statement to that effect in the request for a final grant program review. Add the following statement to the SF 271, Outlay Report and Request for Reimbursement for Construction Programs and add the statement to the HHS final reimbursement request. "IT IS HEREBY AGREED THAT THE MONETARY COMMITMENT OF THE FEDERAL GOVERNMENT WILL HAVE BEEN MET AND THE PROJECT WILL BE CONSIDERED TERMINATED UPON PAYMENT OF THIS VOUCHER." Compliance with the Single Audit Act requirements Final Master Plan (one copy for SCGP and one copy for state cemetery), if appropriate. As Built Drawings (one copy for SCGP and one copy for state cemetery) Custody and Transfer Receipt Final Release of Claims Final Invoice - one copy for SCGP, if appropriate. Close out grant.

39. 40. 41. 42. 43.

VA FORM FEB 2009

40-0895-14

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