Free Declaration in Support - District Court of California - California

Case 3:07—cv—02747-SI Document 63-2 Filed 06/20/2008 Page 1 of 3 l
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735 Employment and Placement
position. The panel should recommend at least 2 more names than -
there are vacancies (lf there are enough qualitiod applicants), and s
minimum or 3 names for a single vwaney. If the panel cannot
recommend 3 quslilled sppll:.-ante for e single vacancy. It advises the
selecting ofliolal, who may either consider the recommended
oandidetm end make s selection, or have th vacancy reennounoecl
with an expended area of oor·lelderetIon.
o. Step 3. The advisory panel?. recommendation ie submitted by memo,
signed by each panel member, with the recommended candidates
names- listed by lest name In alphabetical order. `
was Selection Process- ·
The selecting official ie normally the supervisor or manager with the vacancy.
The selecting ofltolel ls responsible for choosln the individual who beet
mate the position requirements from among those recommended by the
sdvisonr panel. `lhe selecting official may interview any of l:|’l¤Sé
recommended. Selection must be made exclusively on merit.
res Vacancy File
An advisory panel contributes to the vacancy file for all selections made. The
me may be identified by veeanoy ennounoernent number and/or position tltle.
rse.1 Vaoan cy File Contents
Only the following documents should be retained in the veoanoy Els:
e. Vacancy announcement t
b. Posttlon description and quslirloadon standard. ·
cz Names, position titles, and levels of all advisory panel members.
cl. Documentation on any exoeptlons authorized.
e. For individual announcement selections. ooplso-of all Forms 991,
Application for Promotion orrllsslgnment, and the list of ratings giving
oooh applicant': name. SSN, and rating (superior, above average, or
basic).
f. Advisory pane1’s recommendation memo (signed by all panel
members) listing recommended candidates in alphabetical order. ‘
g. Name. tltlo. and level ol the selecting olfioial.
h. Name ofpersone selected.
i. Copy or completed Form 5938. Promotion Report.
Personal notes made by Individual edvleory panel members to eeiet in
evaluating applicants ere considered their own property, and not records of
the Postal Servlee. Such nolee mustnol be oiroulated among other advisory
pane! members, nor ere they to be included in the vacancy file.
736.2 Vacancy File Flet ntion
Vacancy files are retained for 5 years end then destroyed, unlese an audit,
investigation, or appeal ls pending. I n that oeee, the tile is retained untll the
need is satlslied and the matter resolved.
182 _ _ Handbook EL-312. September 2D¤1
Updated With Postal Bulletin Revisions Through October 25, 2007

Case 3:07-cv-02747-SI

Document 63-2

Filed 06/20/2008

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Case 3:07-cv-02747-SI

Document 63-2

Filed 06/20/2008

Page 2 of 3

Case 3:07-cv-02747-SI

Document 63-2

Filed 06/20/2008

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