Free Reply to Response to Motion - District Court of Federal Claims - federal

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DoDFinancial

Management Regulation

Volume 7A, Chapter 58 "k- February 2002

SUMMARY OF MAJOR CHANGES TO DOD 7000.14-R, VOLUME 7A, CHAPTER58 "PAY AND ALLOWANCES FOR INACTIVE DUTY TRAINING" Substantive revisions are denoted by a -k preceding the section, paragraph, table or figure that includes the revision PARA 580105.B 580107.D 580301 Bibliography EXPLANATION OF CHANGE/REVISION Interim change 29-00 pertains to foreign language proficiency pay. Interim change 13-01 extends the authority to December31, 2001 to designated unit pay and special pay for critically short wartime health specialist in the Selected Reserves. EFFECTIVE DATE April 1, 2000 December 31, 2000

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DoDFinancial ManagementRegulation TABLE OFCONTENTS PAY AND ALLOWANCES FOR INACTIVE "k5801 5802 ~5803 5804 5805 5806 5807 General Provisions Incentive Pay DUTY TRAINING

Volume 7A, Chapter 58 -k February 2002

Special Pay for Critically Short WartimeHealth Specialist in Selected Reserves Allowances Miscellaneous Payments Deductions and Collections Servicemembers' Group Life Insurance (SGLI) Program

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DoD Financial

Management Regulation CHAPTER58 PAY AND ALLOWANCES FOR INACTIVE

Volume 7A, Chapter 58 "k" February 2002

DUTY TRAINING

5801

GENERAL PROVISIONS 580101. Entitlement and Computation of Inactive Duty Trainin,, Pay and Special

Pay A. Inactive Duty Trainin~ With Pay. A memberof a Reserve Componentis entitled to compensationat tbe rate of one-thirtieth of the basic pay prescribed for grade and years of service for the performance each authorized period of: of 1. (UTA)). Equivalenttraining, instruction, or duty. a. Army: For details and exceptions, NGR 350-I (reference (dO). Navvy: See BUPERSInstruction see AR 140-1 and Regular inactive daty training (drill or unit training assembly

b. (reference (dg)).

1001.39(C)

Series

Air Force: See ANGM 50-01 and Table 11-1, AFR35-41 (reference (dh)). d, 3. 4. 5. Marine Corps: See MCO PI001R.Ij (reference (di)).

Appropriate duty. Additional flying training period (AFTP). Additional inactive duty training.

To qualify for pay for a period of inactive duty training, each member shall engage in such duty or training for the period (not less than 2 hours) prescribed by the Secretary of the Military Department concerned (or designee). Compensation will not accrue for periods inactive duty performedin excess of the numberauthorized by the appropriate regulations of the Military Service concerned. NOTE: membercannot qualify for pay for more than two periods A of inactive duty training during a single calendar day.

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DoD Financial ManagementRegulation

Volume 7A, Chapter 58 -k February 2002

B. Inactive Dut7 Trainin~ Without Pa~'. Members of the Reserve Componentsmay, with their consent, be ordered to inactive duty training without pay when authorized by the Secretary of the Military Departmentconcerned (or designee). C. Combination Active Duty and Inactive Duty. A member of a Reserve Component maybe paid the equivalent total of pay for more than 360 days in a year, whenso directed based on actual entitlement, if this total is based on a combinationof active duty pay and inactive duty training compensation. 580102. Limitation. A member cannot accrue compensation for inactive duty training performedon a day on whichalso entitled to basic pay for active duty or active duty for training or on a day on whichentitled to muster duty allowance. 580103. Waiver of Benefits. The provisions of Chapter 57, paragraph 570104, apply to members the Reserve Components perform inactive duty training in a pay status. of who 580104. Allotment of Pay. Except as prescribed in Chapter 57, paragraph 570708, members of the Reserve Components are not authorized to allot inactive duty training compensation. 580105. Special Pays to special pay for

A. Membersof the Reserve Componentsare not entitled periods of inactive duty except as noted in the following subparagraphs.

B. A member of a Reserve Component who meets the requirements of Chapter 19, section 1901, of this volumeand any additional requirements of the Military Service concerned, is entitled to foreign languageproficiency pay for each regular period of instruction or period of appropriate duty at which the member engaged for at least 2 hours. See paragraph is 190103of this volumefor the applicable rates payable. This includes instruction received or duty performed on a Sunday or holiday and each period of performance of such equivalent training, instruction duty, or appropriate duties as the Secretary of the Military Department concerned (or designee) mayprescribe. C. A memberunder conditions cited in subparagraph 580105.B, above, is entitled to an increase in compensation equal to one-thirtieth of the monthly special pay authorized under Chapter 19, paragraph 190103, of this volume. D. A member of a Reserve Component who meets the requirements of Chapter 1 l of this volume,based on diving duty performedon and after April 1, 1988, is entitled to diving duty pay for each regular period of instruction, or period of appropriate duty at which the member engagedfor at least 2 hours. This includes instruction received or duty performed is on a Sundayor holiday and each period of performance of such equivalent training, instruction duty, or appropriate duties as the Secretary of the Military Departmentconcerned (or designee) mayprescribe.

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DoD Financial ManagementRegulation

Volume 7A, Chapter 58 $¢ February 2002

E. A memberunder conditions cited in subparagraph 580105.D, above, is entitled to an increase in compensation equal to one-thirtieth of the monthly special pay authorized for performance of diving duty for the comparable diving classification under Chapter 11, section 1103 of this volume. 580106. Muster Duty, Allowance (MDA) Reservists for

A. Entitlement. A memberof the Ready Reserve who is not a memberof the National Guard or the Selected Reserve is entitled to an MDA a minimum 2 hours muster for of duty performedpursuant to Title l0 United States Code(U.S.C.), section 12319 (reference (c)). An MDA paid once during a calendar year. is B. Amount Pa,/able. Refer to Joint Federal Travel Regulations (JFTR), Volume Chapter 7 (reference (d)), for MDA 1, amount, established yearly, effective January each year. The MDA amount is payable effective January 1 of each year. The MDA amount is payable regardless of pay grade. C. Collections. Fromthe MDA, collect: Federal Income Tax Withholdings (FITW)at the rate for one-time payments. 2. one-time payments. 3. Servicemembers' Group Life Insurance (SGLI) premiumof $.50 $1.00. Memberswho perfor~n muster duty are covered part-time under the SGLI Program. Coverage is at the maximum basic coverage rate of $100,000 with a $.50 deduction unless the memberelects to waive coverage or ~ (elects) for SSGLIat the maximum additional rate $100,000 with a deduction of $1.00. Members be covered for either $100,000 or $200,000, may or maydecline coverage. See Table 47-I for coverage effective dates. 4. Do not collect Federal Insurance Contributions Act (FICA)taxes. State Incolne Tax Withholdings (SITW)at the rate appropriate for

D. Pawnent. The allowance may be paid to a Ready Reservist before, on, or afier the date on which muster duty is performed, but not more than 30 days after that date. The ReadyReservist is not entitled to other paymentof any kind, including inactive duty training compensationunder paragraph 580101, above, for the performance of a muster duty. E. Retirement Point Credit. Muster duty shall not be credited in determining entitlement to, nor computing,retired pay under 10 U.S.C., Chapter 1223 (reference (c)).

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DoD Financial ManagementRegulation 580107. Designated Unit Pay

Volume 7A, Chapter 58 ~" February 2002

A. Anenlisted member assigned to a unit designated as a high priority unit of the Selected Reserve by the Secretary of the Military Department concerned (or designee) is, while performing inactive duty training for compensation, entitled to a maximumof $10 designated unit pay for the performanceof each authorized period of: 1. Regularinactive duty training (drill or unit training assembly).

2. Equivalent training, instruction, or duty, provided each authorized period is not less than 4-hours duration. Authorized periods maybe performed on a Sundayor a legal holiday. B. An enlisted memberof designated unit is entitled to designated unit pay for authorized periods of drill or duty performedwith a nondesignated unit, but enlisted members of a nondesignated unit maynot receive designated unit pay for authorized periods of drill or duty performedwith a designated unit. C. Designated unit pay is subject to federal and state withholding, but is not subject to FICAtaxation. -k" D. No payment of designated unit pay maybe madefor any period before the date the Secretary of the Military Departmentconcerneddesignates a unit as a high priority unit, nor may any payment be made for any period of drill or instruction performed after December31, 2001. 580108. Funeral Honors Duty Allowance (FHDA)

A. Entitlement. A member of the Ready Reserves, Individual Ready Reserves, or at the discretion of the Secretary concerned, a memberof the Retired Reserves without pay, is entitled to a FHDA a minimum 2 hours funeral honors duty. A maximum for of of 1 FHDA be earned and paid in 1 calendar day. may B. AmountPayable. Pay the member$50 regardless funeral honor duty period. C. Collections. Fromthe FHDA, collect: of pay grade for each

1. FITWand SITWat the rate claimed on the member's W-4 or if a W-4 is not submitted, at the rate using the daily rate table for a single memberwith no dependent. 2. Individual Ready Reserve and Retired Reserve memberswho do not have SGL1coverage mayelect part-time SGLIcoverage whenperforming funeral honors duty. Coverageis at the maximum basic coverage rate orS100,000 with a $.50 deduction unless

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the memberelects, to waive coverage or ~ (elects) for SGLIat the maximum additional rate of $100,000 with a deduction of$1. Members be covered for either $100,000 or $200,000, may or maydecline coverage. See Table 47-1 for coverage effective dates. 3. Do not collect FICA.

D. Restriction. Except for expenses reimbursed for travel and transportation incident to funeral honors duty, the FHDA the only monetary compensation authorized to be is paid to a member the performanceof funeral honors duty and shall constitute full paymentto for the member. 5802 ~CENTIVE PAY

580201. Entitlement. Membersof the Reserve Componentswho are in a pay status are entitled to incentive pay for hazardous duty performed during periods of inactive duty training if serving under competent orders and othenvise meeting the requirements of this section. Members entitled to incentive pay for hazardous duty are entitled to an increase in compensation equal to one-thirtieth the applicable monthly rate for each authorized period of inactive duty training of not less than 2 hours. 580202. Aviation Career Incentive Pay (ACIP). Continuous or Conditional. Hazardous Duty Incentive Pay (HDIP). Members of the Reserve Components who perform inactive duty training in a pay status are entitled to ACIP incentive pay for flying under the or conditions of Chapter 22, sections 2201 or 2202 of this volume. Effective July 12, 1973, the provision of Chapter 22, subparagraphs 220103.A.1 or 220203.A.1, regarding the use of hours flown during the preceding 5 months not already used to qualify for flight pay, are equally applicable to members otherwise eligible whoare performing inactive duty training. Exception: Minimum flight requirements are one-half of those prescribed for a member active duty, that on is, 2 hours per month whenthe calendar month is the unit period. If a fraction of a calendar month is the unit period, flying time required for such period will be as shownin Table 22-2 under "Inactive Duty." A memberwhohas performed less than the total number of regularly scheduled drills or unit training assemblies during a monthor a fractional part of a monthshall meet the minimum flight requirements for the month,or fraction thereof, in order to be entitled to any flying pay for the drills or unit training assemblies actually performed. When scheduled inactive duty training was not attended and performedin a subsequent month, flying pay for such period(s) is payable, provided the membermet minimum flight requirements for each period involved. A. Combined Flight Requirements. When a member performs both active and inactive duty with pay in the same month, designated flying time earned in that monthmay be combined satisfy any ACIPor HDIPflight requirements for that month. to I. Active and inactive duty flying time may be combined for application to flight requirements only in the monthin which the flying is performed. Combined flying time that is in excess of the requirements of the monthin whichactually performed, or that

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Departmentsof the Armyand tile Air Force National Guard Bureau Arlington, VA 22202-323l 24 October 2003 Financial Administration lVlILITARY

*NGR37-104-3

PAY AND ALLOWANCES POLICY AND PROCEDURES-ARMY NATIONAL GUARD By Order of the Secretaries oftbe Army and the Air Force: H STEVEN BLUM Lieutenant General, USA Chief, National GuardBureau Official: KELLY I~ MCKEAGUE Colonel, USAF Cbief, Office of Policy and Liaison

History. This printing publishes a revision ofNGR (AR) 37-104-3. Military Pay and Allowances - ArmyNational Guard, l May1991. Summary. This regulation is an update to the policies and procedures for the paymentof ArmyNational Guard (ARNG) soldiers. It includes both active and inactive duty performance, Applicability. This regulation applies to tile ARNG finance offices that process pay actions for ARNG soldiers. Unless otherwise indicated, the term "State" includes the District of Columbia,the Commonwealth Puerto Rico, of the Virgin Islands and Guam. During mobilization or national emergency,this regulation remains in effect, witb changes as necessary, tbr non-mobilized ARNG soldiers. Proponent exception authority. The proponent of this regulation is tbe Chief. Comptroller Division. The and proponent has the authority to approve exceptions to this regulation that are consistent with governing law and regulation. Management Control Process. Tiffs regulation is subject to the requirements ofARI 1-2. It contains management control provisions. Supplementation. Supplementationof this regulation is prohibited witbout prior written approval from the Chief, National Guard Bureau, ATTN: NGB-ARC-F, Column 118D, 8899 East 56tb Street, Indianapolis, Indiana 46249-5100.Submit requests for supplementation to the Army National Guard Financial Services Center, ATIN:NGB-ARC-F, Column118D, 8899 East 56th Street, Indianapolis. Indiana 46249-5100. Suggested improvements. Users ofthis regulation are invited to send commentsand suggested improvements on DAForm 2028 (Recommended Changas to Publications and Blank Forms) directly to Chief. National Guard Bureau, ArmyNational Guard Financial Services Center, ATTN:NGB-ARC-F, Column118D, 8899 East 56th Street, Indianapolis, Indiana 46249-5100. Distribution: A

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* This regulation supersedes NGR (AR) 37-104-3, 1 iVlay 1991. i

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Chapter 1 Introduction Purpose- 1-1 Explanation of Abbreviations and Terms,, 1-3 Responsibilities ¯ 1-4 Paymentof Soldiers ¯ 1-5 Freedomof Information Act and Privacy Act. 1-6 Managementcontrols. 1-7 Documentation ¯ 1-8 Forms¯ I-9 Deviations from Policy ¯ 1-10 Clmpter 2 ARNG Pay Policy Scope ¯ 2-1 Pay Pending Permanent Federal Recognition ° 2-2 Federal Oath Required. 2-3 Involuntary Extension of Enlistment. 2-4 Enlisted Promotions and Reductions- 2-5 Declaration of Benefits Received and Waivers ¯ 2-6 Treasury Department Form W-2¯ 2-7 Leave and Earnings Statement (LES) ¯ 2-8 lvlaster Military Pay Account (MMPA) 2-9 ° Active/Reserve ComponentPay System Bump° 2-10 Unit Commander's Finance Report (UCFR)¯ 2-11 Unit Commander'sPay ManagementReport (UCPMR) 2-12 ¯ Allotments of Pay. 2-13 RCPersonnel/Pay Match Report ° 2-14 Records Retention ¯ 2-15 Student Loan RepaymentProgram and Selective Reserve Incentive Program ¯ 2-16 Incapacitation Pay ¯ 2-17 Disability Severance Pay o2-18 Paymentsto or Collections from the Accounts of Transferred ARNG Soldiers- 2-19 Clothing and Uniform Allowances ¯ 2-20 State SponsoredLife Insurance ¯ 2-21 Direct Deposit/Electronic Funds Transfer ° 2-22 Split Pay Option ¯ 2-23 Meal Collections ¯ 2-24 Attachments ¯ 2-25 Documentation of Changes to Attendance Status ¯ 2-26 [RS Levies ° 2-27 Garnishment of Pay and Allowances for Enforcement of Child Support and AlimonyObligations ¯ 2-28 ARNG Personnel/Pay Interface Procedure °2-29 Joint Operations ¯ 2-30 Changeof Organizational Data or Status ¯ 2-31 Under- and Overpayments ° 2-32 Transfers ¯ 2-33 Certification of Pay Documents 2-34 ¯ Undeliverable Payments and Checks ¯ 2-35 Lost, Stolen, IVlutilated, or DestroyedChecks¯ 2-36 Non-Receipt of EFT Payment° 2-37 CheckControl ¯ 2-38

ii

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Chapter3 Basic Pay and Compensation Authority ¯ 3-1 Creditable Service ¯ 3-2 Establishing and Maintaining a Pay Account ¯ 3-3 Saved Pay ¯ 3-4 Chapter 4 Active Du ¯ Payments D Scope¯ 4-1 Method of Payment. 4-2 AGR Pay Processing. 4-3 Non-AGR Pay Processing. 4-4 Military Technicians ¯ 4-5 Advance and Casual Payments. 4-6 Chapter 5 Active Duty Separation Pay Scope ¯ 5-I Policy ° 5-2 Procedures ¯ 5-3 Chapter 6 Mobilization and Demobilization Scope. 6-I Policy ° 6-2 Procedures ¯ 6-3 Chapter 7 Claims, Collections, Debt Waivers, and Stoppages Scope. 7-I Claims ¯ 7-2 Collections ° 7-3 Debt Waivers ¯ 7-4 Stoppages ¯ 7-5 Collections - Nonappropriatcd Funds ¯ 7-6 Courts-Martial Fines, Forfeitures, and Detentions of Military Pay ¯ 7-7 Chapter 8 Deceased Soldier's Pay Actions Scope ° 8-I Notification ¯ 8-2 Deatb Gratuity Payments¯ 8-3 Servicemen'sGroupLife Insurance ¯ 8-4 Unpaid Pay and Allowances ° 8-5 Funeral and Burial Expenses ° 8-6 Allowancefor Quarters to Surviving Dependents ¯ 8-7 Chapter 9 Simultaneous MembershipProgram Scope ° 9-I Policy ° 9-2 Appendix A. Relbrences, pg23

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Figure List Figure 5-1: Separation Pay Worksheet, pg 16 Figure 7-1 : SampleNotification of Indebtedness, pg 19 Figure 7-2: SampleEndorsementto Notification of Indebtedness, pg 20 Glossary, pg 27

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Chapter 1 Introduction 1-1, Purpose This regulation provides National Guard Bureaupolicies and procedures for the paymentand collection of FederaI active and inactive duty military pay entitlements and allowances for ARNG soldiers. It is to be used with applicable Department of Defense Financial IVlanagement regulations (DODFMR), regulations tAR), Army Department of the Armypamphlets (DAPare), National Guard regulations (NGR), NGB pamphlets (NGB Pan~), and the pay systems' user manuals. It does not supersede or supplement these references. 1-2. References Requiredand related publications, as well as prescribed and referenced forms, are listed in AppendixA. 1-3. Explanationofabbrevlations and terms Abbreviationsand special terms used in tbis regulation are explained in the glossary. 1-4. Responsibilities a. Director, ARNG, will: (1) Establish, coordinate, and implement guidance in accordance with Department of Defense (DOD), DFAS-IN, DAmilitary pay policies and procedures to ensure ARNG and soldiers are paid correctly and on time, (2) Develop and maintain management controls and procedures to prevent fraud, wasto, and abuse military manpower and funds used to pay ARNG soldiers. (3) Evaluate management reports and pay service provided ARNG soldiers to identify areas that require command attention. (4) Assist DFAS, Office of the Chief, ArmyReserve (OCAR),and NGB develop, coordinate, to implement, maintain, and enhance hardware and software systems used to pay ARNG soldiers. b. Chief. ARNG Financial Services Center (NGB-ARC-F) will: (1) Represent the Director, ARNG Comptroller, as the ARNG and liaison to the DOD,DFAS-IN,NGB, OCAR, the United States Property and Fiscal Officers (USPFO) all matters involving military pay to ARNG and for soldiers. (2) Develop and sustain the ARNG personnel/pay interface capability identified as JUSTIS(JUMPS Standard Terminal Input Subsystem) and to support all ARNG soldiers on the active componentpay system AGR and all ARNG M-daysoldiers on the reserve component pay system. (3) Maintain and enhance the ARNG AFCOS (Automated Funds Control Order System). (4) Draft and implement approved ARNG military pay policies, procedures, and guidance. (5) Represent the ARNG the development and implementation of DFAS-IN in and DAmilitary pay policies, procedures, and systems used to pay ARNG soldiers. (6) Provide military pay functional and technical assistance to USPFOs. (7) Provide militory pay inquiry assistance. (8) Perform the NGB Operational ReviewProgram(ORP)as it pertains to military (9) Train, advise, and assist USPFO military pay personnel. (10) Provide functional and technical assistance to NGB automated data processing personnel in the development,testing, and fielding of systems involving military pay of ARNG soldiers. (11) Provide mobilization advice and assistance to DFAS, NGB,and the USPFOs. c. United States Property and Fiscal Officers will: (1) Serve as tbe point of contact for all matters involving the military pay of their State. (2) Process military pay transactions to ensure accurate and timely pay. (3) Resolve pay and/or pay-related administrative discrepancies. (4) Ensure that discrepancies reflected on the monthlypay/personnel mismatchreport are resolved prior the next RCend of month (EOM) update. (5) Respond military pay inquiries. to (6) Advise, assist, and train ARNG commanders unit personnel responsible for actions affecting tbeir and soldiers' military pay. (7) Implementinternal controls to manage military pay processing and deter fraud, waste and abuse. (8) Perform the finance portion of Soldier Readiness Processing(SRP) of mobilizing and demobilizing ARNG soldiers assigned to units in their State, Territory, or District o f Columbia.

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NGR 3%104-3

(9) Process debt waiver and claims requests to the appropriate DFAS office for action. (10) Maintain substantiating documentsas required by appropriate regulation. d. Human Resource Officers or Military Personnel Management Officers, as applicable, will: (1) Review and certify the Unit Commander's Finance Report (UCFR)for assigned AGR soldiers monthly basis and report any discrepancies to the USPFO immediately. (2) Process personnel cbangas on receipt that affect AGR soldiers' military pay and allowances. (3) Assist the USPFO resolve AGR to pay-related inquiries. (4) Assist AGR soldiers to prepare pay-related documents. (5) Ensure that undeliverable LESsare returned to the USPFO within 3 working days after payday with the reason for non-delivery annotated on each LES. Undeliverable LESsare due to AGR soldiers who are no longer assigned or are in an unauthorized absence status, (6) Ensure tbat each AGR soldier under State control completes tbe finance portion of the Army separation checklist (DFAS-IN Form27-190-R) prior to release from active duty. (7) Maintain substantiating documentsas required by appropriate regulation. e. Military Personnel Management Officers (MPMO) will: (I) Process personnel cbangas that affect milita~, pay and allowances. (2) Assist the USPFO ensure that discrepancies reflected on the monthly pay/personnel mismatchreport to are resolved prior to the next RCEOM update. (3) Assist the USPFO resolve pay-related inquiries. to (4) Ensure that the State incentive programmanagerproperly and promptly processes all actions affecting the incentive and student loan repayment programs. (5) Take proper and promptactions involving incapacitation pay, to include reservation of funds. (6) Ensure that ARNG soldiers on AGR (Title 32) assigned to the State, completing active duty in excess ofg0 days, complete the finance portion of the Army separation checklist (DFAS-IN Form27-190-R) prior release from active duty. f. Commanders will: (I) Ensure tbat documentsand actions affecting their soldiers' military pay are accurate and forwarded promptly to their supporting USPFO and/or Military Personnel Management Office, as appropriate. (2) Review the Unit Commander's Management Pay Report (UCPMR) their unit's non-AGR for soldiers on a monthly basis and report any discrepancies to their USPFO immediately. (3) Reviewthe monthly Master Military Pay Account (MMPA) their unit's soldiers to ensure of previously submitted changes bare been posted. (4) Annually perform a joint review of each soldier's MMPA the soldier to ensure accuracy. Submit wltb changes to the Military Personnel Management Office for updating the MIvIPA. g. Soldiers will review tbeir LESand promptly notify their unit commander ofcbangas in their personal circumstances, to include cbangas in their mailing address, that affect their entitlement to pay and allowances. 1-5. Payment Soldiers of a, Scheduled paydays will be per DODFMR 7A and as announced by DFAS-IN. Vol b. ARNG (Active Guard and Reserve) soldiers will have payments and deductions via the active AGR component pay system (DJMS-AC). c. All ARNG M-daysoldiers will have payments and deductions via the reserve componentpay system (DJMS-RC). d. All paymentswill be through electronic funds transfer (knownalso as direct deposit or SURE PAY). I-6. Freedom InformationAct and Privacy Act of a. The solicitation and release of personal information is governed by The Freedomof Information Reform Act (5 U.S.C. 552) and The Privacy Act (5 U.S.C. 552a). These acts apply to the ARNG. b. AR25-55 provides the conditions for the release of information under the Freedom Information Act of (FOIA). c. AR340-21 provides the conditions for the release o f information under the Privacy Act,

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1-7. Management Controls a. AR11-2 provides the conditions for establishingand using management controls. b. The USPFO will design and implement management controls to prevent fraud, waste, and abuse of Federal funds used to pay ARNG soldiers. Pecuniary liability for erroneous paymentsis establisbed, in part, based on such contro[s. 1-8, Documentation a. A written record of a transaction shall consist of: (1) A signed documentor series of documentssupporting each transaction that requires paymentof funds from the U.S. Treasury by an officer, agent, or employeeof the U.S, Government,autborized to makesuch payments(31 U,S,C, 1501). These documentscontain a compIete record of the transaction, (2) A person who,in tbe regular fine of duty, has personal knowledge the fact or facts, certifies of otherwise verifies eacb statement of fact contained in such documents. Appropriate certification or substantiating documentssupporting each item of pay and allowances due a soldier and each charge against a soldier, b. The USPFO DFAS require additional evidence prior to processing pay and/or collection action. An or may officer, agent, or employeeof the U.S. Government anthorlzed to makepaymentsis not required to authorize pay on merelyformal evidence if, in his or her opinion, the facts do not justin' the payment,Suchan individual will identify the additional evidence or reasonable explanation to justify the payment since this individual authorizes paymentsat his or her ownrisk. c. Types of documents. There are three types of documentsused to effect paymentand collection actions. (1) Substantiating documents either written or electronic records o f a transaction that provide lbr are entitlement or collection action. Anexampleis a promotion order. (2) Supporting documentsare requests for an entitlement or collection action. An exampleis a DDForm 827 (Application for Arrears in Pay). (3) Source documents official documents entitlement or collection action, such as an official pay are for table. d. Documentretention is prescribed in AR25-400--2 or Table l-l, DJMS-RC Book Ill (JUSTIS ADSM End Users Manual). AR25-400-2 requires retention of substantiating documentsfor payments of Inactive Duty Training (IDT) and Active Duty (AD)for 6 years and 3 months. If the State Records Holding Area is unable store the documents, the USPFO will forward them to its supporting Federal Records Center. 1-9. Forms Various forms are required to maintain tbe accuracy and timeliness of pay processing. These forms maybe pro-printed numberedforms, reproducible numberedforms, and electronic numberedforms. Wherespecified in DOD,DFAS,Army,and NGB regulations, pamphlets, and user manuals, the appropriate numberedform ~vill be used to process pay actions. Overprinting of specific data on the numberedforms, as well as the developmentand use of locally devised versions, is authorized in accordance with AR25-30, paragraph 3-19. 1-10. Deviations from Policy The Director, ARNG, the approval authority for requests for deviations from the prescribed ARNG is policies in this regulation. Forwardrequests, with justi fication for deviation, througb command channels to the Chief, ARNG Financial Services Center, ATTN: NGB-ARC-F, Column118D, 8899 East 56th Street, Indianapolis, Indiana 46249-5100.

Chapter 2 ARNG Pay Policy 2-1. Scope This chapter addresses specific military pay policies applicable to the ARNG, 2-2. Pay Pending PermanentFederal Recognition a. AnARNG officer granted temporaryFederal recognition is entitled to pay in the appropriate grade for all duty performed for 6 montbsafter the effective date of the temporaryrecognition unless the recognition is sooner withdrawn by the CNGB.

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b. An ARNG officer cannot be paid a uniform allowance until receipt of permanentFederal recognition. c. An officer appointed in the ARNG the Retired Reserve or dte Retired List of the Army other from or service is not entitled to pay until receipt of permanent Federal recognition. d. An officer appointed to the ARNG from another State is entitled to pay based on the permanent Federal recognition granted to the officer in the losing State, e. An ARNG officer promotedto a higher grade will not be paid in that grade until receipt ofpermanent Federal recognition, 2-3. Federal Oath Required A military pay account will not be established nor a military pay voucher prepared for an ARNG soldier unless he/she has subscribed previously to the oath prescribed by 32 U.S.C. 312 (officers) or 32 U.S.C. 304 (enlisted soldiers). In the case o f an officer extendedtemporaryFederal recognitlon, a military pay account will not be established nor military pay vouchers prepared unless he/she shall have subscribed previously to the oath for temporary Federal recognition of ARNG personnel as prescribed byNGR 600-100 and NGR 600-101. 2-4. Involuntary Extension of Enlistment AnARNG enlisted soldier whoseterm of service is involuntarily extended is entitled to full pay and allowances for any duty performed while on extended enlistment. 2-5. Enlisted Promotions and Reductions ARNG enlisted soldiers will be paid based on their current grade and years of service pending receipt of promotion or reduction orders. 2-6. Declaration of Benefits Received and Waivers a. Entitlement. ARNG soldiers are not entitled to Federal military pay and allowances for the same period in whichthey are in receipt of a pension, retainer pay, disability compensation,or retired pay from the U.S. Government virtue of prior military or other uniformed service. However,applicants for appointment and by enlistment, whoare otherwise eligible under appointmentand enlistment regulations, mayelect to receive such benefits and waive their ARNG and allowances; or receive their ARNG and allowances and waive that pay pay portion of such benefits for the days or drill periods for whichthey receive Federal pay and allowances. b. Identification. A DA Form 3053 (Declaration of Benefits Received and Waivers) or VAForm29-8951I(NR) (Notice of Waiver of VACompensationof Pansion to Receive Military Pay and Allowances) will completedby each officer or enlisted soldier claiming prior Federal military service uponentry, or reentry following a break in service, into the ARNG the same or a different State, or from another service or component. of c. Waiverof benefits. Anyofficer or enlisted soldier in receipt of retired benefits identified above will also be required to complete a new DA Form3053 on 1 October of each year for the fiscal year just beginning; when needed to supplemant or change the waiver; or whenneeded to recover benefits previously waived. Once a declaration o f raceipt of VAbenefits has been filed on VA Form29-8951-1 (NR), the annual performanceof all IDT and ADwill be reported to the Department of Veterans Affairs (DVA).DVA will makenecessary adjustments the soldier's VAcompensationbased on the data received. d. Effective period of waiver. DVA waivers filed on VA Form29-895l-1 (NR)remain in effect until superseded by a newform. The DAForm3053waiver for retired pay remains in effect for the fiscal year indicated therein. Noadditional retired pay declaration ofwaiver will be required upon reassignments or transfer of an ARNG soldier during the samefiscal year within the sameState. e. Commander's annual review of retired pay waiver. An annual review of the pay account of each soldier eligible for retired pay whohas elected to receive military pay and allowanceswill be madein October of each year lbr the prior fiscal year by the soldier's commander. Necessaryadjustments to the waiver wile be madeby completion of the appropriate sections of the prior fiscal year's DA Form3053. A listing of each day duty was performed, indicating type ofduty (e.g, ADor IDT), will be certified and attached to the DAForm3053 and forwarded with it to the appropriate office. f. Disposition. (1) A soldier receiving a DVA disability compensatianor pension, or uniformed services retired pay retainer pay will prepare a VA Foma29-895 I-I(NR) or DA Form 3053, based on type of compansation to waived. The waiver will be verified by the commander organization personnel officer of the soldier's unit, or (2) The original VAForm29-8951-1 (NR) prepared at the time of entry into the State ARNG, subsequent replacement form, or the original DAForm3053 for each fiscal year, and the copy showing the annual

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review for the previous fiscal year, will be forwardedthrough the State MPMO tile office having jurisdiction over to soldier's claim. Onecop5' of the current fiscal year waiver form will be sent to SIDPERS. (3) Soldiers executing negative declarations will have the original DAForm3053 or VA Form29-8951-1 (NR)filed in the soldier's file relating to pay. Nocopies are required for other offices. 2-7. Treasury Department Form W-2 a. DFAS-IN mails reserve componentmilitary pay system-generated W-2s to each soldier's USPFO for distribution to the soldier. b. DFAS-IN mails active componentmilitary, pay system-generated W-2s to each AGR soldier's USPFO, HRO, supporting finance office for distribution to tile soldier. or c. ARNG soldiers, regardless of status, whorequire a replacementW-2,will request it through their unit from their supporting USPFO. d. ARNG soldiers paid by both the active and reserve component military pay system in a calendar year will receive a W-2from each system. e. Soldiers whoquali~, for student loan repayments will receive a separate W-2reporting the amountof toxable earnings earned from student loan repayments. 2-8. Leave and Earnings Statement a. DFAS-IN mails reserve componentmilitary pay system-generated Leave and Earnings Statement (LES) each soldier at the mailing address on the soldier's MMPA. b. DFAS-IN sends active componentmilitary pay system-generated LESto each AGR soldier's USPFO, HRO, supporting finance office for distribution to the soldier. The LESshould be reviewed for accuracy prior to or distribution. 2-9. Master Military Pay Account a. The reserve componentmilitary pay system Master Military Pay Account (MMPA) (2405 Report) provided monthly by DFAS-IN each unit for its assigned soldiers. to (1) Unit commanders will ensure that this MMPA checked against the unit's file of performance is certificates and finance-related SIDPERS update transmissions to the MPMO. Discrepancies will be reported to the USPFO and/or MPMO appropriate. as (2) The soldier will review and verify MMPA annually with the unit clerk. data (3) MMPA report will be retained in the unit file for 6 months. (4) The latest MMPA report will be included for documentationonce the unit is alerted in preparation for soldier readiness processing (SRP). b. Active component pay system MMPA reports are not lbrwarded to the HRO. 2-10. Active/Reserve Component Pay System Bump a. To reduce the potential for fraud, waste, and abuse of Federal funds, DFAS-IN performs a monthly comparison(bump) of the active and reserve component systems to idenfit3' soldiers in an active pay status pay both pay systems. b. To reduce the potential for ARNG soldiers to be on both pay systems, USPFOs will: (1) Onreceipt of orders to access an ARNG soldier entering the AGR program to the active component pay system, separate the soldier from the reserve component system effective the day prior to accessing that pay soldier to the active componentpay system. The only AGR soldiers who should be retained on both pay systems are those eligible to receive bonus payments. The orders showingthe soldier entering AGR status is sufficient to separate the soldier from tile reserve component pay system. (2) Onlcar-+ning that an ARNG soldier has entered active duty, check the active componentpay system to see ifthe soldier has been accessed to it. If the ARNG soldier is on tl~e active component system, use that pay system's MMPA the supporting documentation to separate the soldier from the reserve componentpay system, as effective the day prior to that soldier being accessed to the active component system. pay (3) On receipt of Release from Active Duty (REFRAD) orders to access an ARNG soldier to the reserve componentpay system whois currently on the active componentpay system, use the orders to support separating the soldier from the active component system, effective on the day prior to accessing that soldier to the reserve pay component pay system.

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2-11. UnitCommander's Finance Report (UCFR) a. The tbllowing policy, which affects ARNG soldiers, is designed to prevent overpayments, reduce the AGR potential lbr out-of-service debts, and identify fraudulent payments. b. Each ARNG Human Resources Officer (HRO)will review the monthly Unit Commander's Finance Report (UCFR) the following procedure: per (1) The HRO will review and certify the accountability and status of all Title 32 AGR soldiers assigned that State, then enter the following statement on the UCFR: "I certil~, that I have reviewedthe accountability and duty status of each AGR soldier listed on this UCFR. the To best of my knowledge,the information contained on the UCFR correct or has been corrected as a result of this is report." (2) TbeHRO will maintain the certified UCFR with the original signature for one year. A copy will forwarded to the USPFO, ATTN: Military Pay Supervisor, within I0 days after receipt by the HRO. (3) The HRO will immediately noti~, the Military Pay Supervisor of any difference bet~veen tbe AGR soldier's actual duty status and that shownon the UCFR. c, TbelbllowinginstructionsprovideguidancetotheHROontheproperprocessingoftheUCFR. Timely notification by the HRO the Military Pay Supervisor of inconsistencies between the UCFR the HRO to and AGR personnel records is essential to ensure that each AGR soldier receives accurate and timely pay. (I) The UCFR provides the I-IRO a one line rollup of each assigned AGR soldier's monthly pay account status, makingit easier to review the soldier's pay entitlements, The HRO should use all available documentsto verify the data on the UCFR.These documents include AGR rosters, SIDPERS rosters, DAForms 4187, AWOL files, andArticle 15 files. (2) Verify that all assigned AGR soldiers are included on the UCFR. (a) If a soldier is not an assigned AGR soldier, but appears on the UCFR, draw a line through the name of the UCFR. Annotate, to the left of the grade on tbe UCFR, reason the soldier should be deleted. For the example: for permanent cbange o f station, enter "PCS and date of PCS'; for REFRAD, enter "REFRAD date of and REFIL~.D"; retired, enter "RETand date of RET";and for never assigned as AGR for soldier, enter "NA". Attach a copy of the orders to the certified copy oftbe UCFR forward to the Military Pay Supervisor on a TL. and (b) I f a soldier is assigned as an AGR soldier, but does not appear on the UCFR, type or write in that soldier's information after the last nameon the UCFR. Include the soldier's name, SSN,date the soldier was assigned, and attach a copy of the AGR assignment orders before fo rwardlng it to the Military Pay Supervisor on a TL. (c) Since accurate personnel accountability is a principal factor in reducing fraud, waste, and abuse, and assists in ensuring readiness, the proper maintenanceof personnel records is only as goodas the emphasis placed on maintaining these records. The best tool available for the HRO preventing inaccurate accountability is an in evaluation of the Defense Civilian Personnel Data System (DCPDS) tbe SIDPERS and database. d. Duty Status. (1) Review and verify tbe "STATUS"column on the UCFR. (a) A good duty status (present for duty, leave, TDY,or hospitalized) is represented on the UCFR blank space, except for field duty status whichis represented by "F1LD?' (b) A bad duty status (non-paying status) shows in this column as "AWOL" (absent without leave), "SNLD" (sick, not in the line o f duty), "CONF" (military and civilian confinement), "SUSP" (suspended pay status), and "DEST" (deserter status). 1) Suspendedpay status freezes funds issued to a soldier's pay account. It normally indicates a pay account postured for separation or retirement. Iftbis status appears on the UCFR the soldier is separated, and retired, or no longer in an AGR status, take no action. The USPFO processing the account. It will drop from the is UCFR once the process is complete, lfthis status appears and the soldier is still assigned as an AGR soldier, IMMEDIATELY contact the Military Pay Supervisor for the account to be corrected. Tbe soldier will not be paid until tbe correction is made.This status is also used for other reasons. I fthe HRO begins to process a soldier for an early separation or suspects that the soldier is approacblng separation or retirement and owes a debt, the HRO should notify the USPFO, writing, that a pay account should be placed in a suspended pay status and include the reason in for the request. 2) Double-check field duty status (FILD)entries. This status prevents paying rations to enlisted all soldiers. Ensure that the USPFO receives a "Return from Field to Duty" DA Form 4187 to removethis status afier the soldier returns fromthe field. 3) AWOL confined AGR and soldiers should be represented by the correct codes on the UCFR, otherwise an overpaymentof pay and allowancas has occurred or will occur.

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4) Circle the incorrect duty status on the UCFR attach a copy of the documentverifying the correct and duty status to the certified copy of the UCFR. e. The UCFR contains additional information that should be verified for accuracy not less than annually by the HRO AGR Manager. This information is GR(grade), NAIvlE, SSAN,NETPAY,ALMTS (allotments), BAS,PAY OPT(option), LVBAL (leave balance), C/M(courts martial) ARTICLE BAL 15, DUE (debts), US INCEN (incentive) PAY,ETS, Ol-b'k, and COLA. 2-12. Unit Commander's Pay ManagementReport (UCPMR) a. This report is produced monthly by DFAS-IN following the final RCpaying update. b. The ARNG Unit Level Finance Procedures Manual describes the procedures for reconciling the items contained in this report. 2-13. Allotments of Pay a. Allotments of pay and allowances for ARNG soldiers paid by the reserve componentpay system are prohibited by Title 37 U.S.C. and DODFMR 7A. ARNG Vol soldiers should use the direct paymentcapabilities of the financial institution that receives their pay. Suchaction will enhancetheir personal finance readiness in the event of mobilization. b. Reserve componentpay system deductions for ARNG State-sponsored life inanrance are not allotments. The), are deductions authorized by 37 U.S.C. 707. 2-14. RCPersonnel/Pay Match Report a. It is imperative that the reserve componentpay system MMPA the SIDPERS and personnel file in each State reflect the same data. SIDPERS the driving force for accessions, separations, and administrative changes to is the pay system. The two systems must be compared monthly to prevent incorrect payments and to deter fraud. The comparisonof the personnel/pay files is a major component fthe internal control program. o b. The Personnel/Pay Match Report is produced monthly after the reserve componentpay system end of month (EOM) update. This report is composedof two parts: (1) The MPS requests DP1run Part I of the Personnel/Pay MatchReport after the last transmission SIDPERS data (identified on the SIDPERS Transaction register, the 0440 Report) to DFAS-IN the EOM for update. Part I is the SIDPERS portion of the Personnel/Pay MatchReport. (2) The MPS requests DP1run Part II afier the arrival of the EOM RCODS file containing the D04 MMPA produced by the reserve componentpay system. Normally, DPI will run Part 1I without a request from data MPS.Part II will produce the Mismatch Listing. The mismatchedinformation is printed with an asterisk (*) beside or underneath it. The items matched are: pay grade, name, UIC, medical pay, BAH status, SGLI, automated incentive pay, and wageexemptionstatus. Ira record is resident in one system, but not the other, the record will appear on the Personnel/Pay MatchReport with an indication of the source of data. c. Both the MPS SIDPERS and personnel must actively participate in resolving the differences in this report. The MPS should review the MMPA SIDPERS and data base; then adjust the MMPA required, and jointly with as SIDPERS, resolve any remaining mismatches. to d. Table 1-I, DJiVIS-RC ADSM Book Ill (JUST1S End Users Manual), contains the retention requirements for this report. 2-15. Records Retention The ARNG Unit Level Finance Procedures Manual and ADSM Book III contain the records and reports retention requirements. 2-16. Student Loan Repayment Programand Selective Reserve Incentive Program a. The USPFO will assist the MPMO, necessary, to ensure the accuracy and timeliness of SLRP SRIP as and entitlements. b. Requests for payment will be forwarded to the USPFO TL from the MPMO payment processing. by for 2-17. Incapacitation Pay a. The MPMO, accordance with the DODFMR, (AR) 135-381 (Management of the ArmyNational in NGR Guard Incapacitation System) and the documentation received from the soldier, determines the incapacitation pay entitlement. b. Requests for payment will be for~varded to the USPFO TL from the MPMO payment processing. by for

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Quarterly, the MPS will reconcile incapacitation pay accounts with the MPMO. 2-18. Disabilily Severance Pay Paymentsfor ARNG soldiers entitled to disability severance pay will be processed in accordance with DODFMR Vol 7A and AR635-40. The soldier's unit will send documents that support this claim to the MPMO. MPMO The will forward documentation to the USPFO TLfor processing. by 2-19. Paymentsto or Collections from tile Accounts of Transferred ARNG Soldiers The ARNG Unit Level Procedures Mantml and ADSM Book III address the requirements for processing payments to or collections from the accounts of ARNG soldiers whohave been discharged and transferred to an active component of a US ArmedForce. 2-20. Clothing and UniformAllowances ARNG officer and enlisted personnel maybe entitled to various clothing and unilbrm allowances if they qualify under the provisions ofDODFMR 7A. Vol 2-21. State SponsoredLife Insurance (SSLI) a. Participation in SSLI is limited to the insurance sponsored by the Slate of current ARNG membership and has no effect on participation in SGLI. b. ARNG soldiers participating in SSLIwill complete a DD Form2558 (Authorization to Start, Stop, or Change AnAllotment for Active Duty or Retired Personnel). c. RCpay system. (I) The soldier's unit will submit a copy ofthe DDForm2558 by TLto the MPS begin the deduction to for SSLL Duringthe monthprior to the date the soldier desires to terminate or change participation in SSLI, the unit will submit a copy of the new DDForm2558 by TL to the MPS. (2) The RCpay system automatically terminates the deduction for any ARNG soldier who has a change of input station (USPFO) whohas no or insufficient pay for 4 consecutive monthsfrom which the full amount or the deduction can be made. (3) Administrative guidelines: (a) DFAS-IN will only accept input for collection and paymentto the sponsor ofthe State's SSL1 program from those states that have executed the required Memorandum Agreementbetween the sponsor and the of Secretaryo f De lense. (b) The RCpay system only accepts transactions to start, change, or stop deductions. To cease change participation in SSLI, other than by separation from the ARNG that State or automatic termination of resulting from no or insufficient pay, the soldier will have to submit a newDDForm2558. Premiums will not be deducted in the monthin whicha stop is effective. A start or changeis effective in the monththe transaction is accepted by the RCpay system. (c) If the soldier's MMPA been erroneously dropped from the RCpay system, the MPS has can input transaction to collect up to 3 monthspremiums arrears. in (d) Onlyone deduction at one rate for SSLIis permitted at a time. (e) Premium adjustments for over-or under-paymentsare the responsibility of the individual soldier and the State SSLI sponsor. (f) States mayauthorize the SSLI sponsor to receive the DD Forms2558 and transmit them to the MPS. The sponsor will use the MPS directed TL process when transmitting the DDForms 2558 to the MPS. d. ACpay system. ARNG soldiers paid by the ACpay system may establish an allotment to AGR participate in SSLI. The soldier's unit through the HRO State SSL1sponsor can submit the DD or Form2558 (if so authorized by the State) to the USPFO processing, for 2-22. Direct Deposil/Electronlc FundsTransfer All ARNG soldiers are required to participate in the Direct Deposit/Electronic Funds Transfer (DD/EFT) program. The only exception is due to extreme hardship, an individual receives a temporary waiver o f DD/EFT participation from their A~iutant General. Waiver authority may not be further delegated. The waiver must be reviewed every six monthsto determine if continuation of the waiver is warranted.

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2-23. Split Pay Option ARNG soldiers in an ATstatus for three weeks or longer may receive two payments. The USPFO will divide the tour of duty, allowing paymentof the soldier during the ATperiod and the remainder of the pay at the end of the tour. 2-24. Meal Collections a. Inactive duty training. All officers, AGR enlisted soldiers, or other enlisted soldiers receiving BAS will pay for meals consumedduring training. b. Annual Training. Payroll deduction IAWAR30-22and the ArmyField Feeding System (AFFS) prescribed for field training lbr meal cost collection lbr all government meals available to members the ARNG of performing ATand consuming unit prepared meals. ( I ) Enlisted soldiers will have a meal deduction from pay based on the order. (2) ARNG enlisted soldiers and officers authorized BASwill be furnished meals without cost. The AGR MPS,on receipt oft DAForm4187from the HRO, will input a collection lbr meals at the discounted meal rate for AGR soldiers. The MPS,on receipt ofa DAFom~ 4187 from the unit commander, will input a collection for meals at the discounted meal rate for M-dayofficers. c. Government meals paid through payroll collection, but not available due to mission requirements or related circumstances, are reimbursable to tbe soldier, The soldier's unit will submit a DD Form1475(Basic Allowancefor Subsistence Certification) to the MPS reintbursement. lbr 2-25. Attachments a. Soldiers of the ARNG be authorized to train with other units. In accordance with NGR may 600-200, State AGsmayattach soldiers to other units within their jurisdiction and maydelegate this authority to commanders. Attachmentorders for these soldiers will specify whetherattachment is for administration, pay, training and military justice, or a combinationof these. Soldiers attacbed for pay will showthe unit of attachment as their unit of assignment in the military pay system. All personnel actions and finance-unique items afl~cting pay will be processed in accordance with State MPMO policies. b. ARNG soldiers attached for less titan 30 days to a unit in the State of their assigned unit will remain assigned to and receive pay through their assigned unit. The unit of attachment will provide performance certification, not later than 4 workdays after the scheduledtraining or duty date, to the soldier's assigned unit showing the date(s) duty was performed or failed to be performed, to include reason for absence as applicable. Ifno training or duty was scheduled, the unit of attachment will provide the assigned unit, not later than the 15th of the month, with a certificate stating that no IDTor duty was scheduled for that month. The attached soldier's assigned unit will report the soldier's duty performanceon that month's DAForm1379. c. Out-of-state attachments may be executed when agreed to by the State Adjntants General concerned and may include attachment for pay. The attached soldier's MMPA remain with the soldier's assigned unit. The will attached soldier's unit will forwardcertificates of training and duty performanceto the soldier's assigned unit for payment.All personnel actions that affect the attached soldier's pay, to include finance unique items, will be lbrwardedto tbe soldier's assigned unit for processing. 2-26. Documentation Changesto Attendance Status of Once an ARNG soldier's attendance status has been determined and reported on a properly authenticated DA Form 1379, any change to that status must be carefully documented. a. Status changes not affecting pay; such as from "U" (unexcused absence or unsatisfactory performance) "A" (excused): (1) This type of cbange will be submitted in accordance with NGR 680-1, with a copy furnished to the MPS. (2) Changesmayaffect incentive entitlements. h. Status changes float affect pay; such as from "A" (excused) to "P" (prasent) or "P" to (I) Obtain approvals, if required, by State MPivIO. (2) Units will submit the change, with justification, in accordancewith NGR 680-1 to the bAPS,with copy to the MPIvlO. 2-27. Internal Revenue Service (IRS) Levies Units and ARNG State/USPFO offices receiving IRS levies against an ARNG soldier's pay will process the levies in accordance with DFAS-1N directives.

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2-28. Garnishment Pay and Allowances for Enforcementof Child Support and AlimonyObligations of a. Garnishmentactions received from any court, law enforcement agency, or legal office will be annotated with the date of receipt and returned directly to the sender within 2 workingdays of receipt. Annotateon the garnishment action that it must be sent by the issuing agency directly to DFAS-Cleveland (DFAS-CL), b. Units and activities of the ARNG not forward garnishment actions directly to DFAS-CL. will 2-29. ARNG Personnel/Pay Interface Procedure a. The ARNG maintains an automated personnel/pay interface. This interface links ARNG S1DPERS data within aneh State to the RCmilitary pay system. All personnel accessions, changes that affect pay, and separations are electronically converted to RCmilitary pay system transactions within the USPFO Data Processing Activity and passed to the RCmilitary pay system to update the soldier's MMPA. following SIDPERS The data items interface with data items in the RCmilitary pay system: (1) Social security number. (2) Name. (3) State t&x location code. (4) S~x. (5) Federal income t&x withholding (FITW)exemptions. (6) Pay grade. (7) Pay entry basic date. (8) Unit personnel accounting symbol (PAS). (9) Expiration of term of service (ETS). (I0) Serviceman's GroupLife Insurance (SGLI)option. (11) First and second incentive pay codes. (12) Additional FITW. (13) ARNG State/USAR pay group/mobilization augmentee status (ST-PGIVIA)code. (14) Marital status. (15) Attachment code. PASof the unit to which attached and the reason for attachment. (16) Military retirement or VA disability benefit/waiver status, 07) TFOS (OSD) rated officers and flight surgeons in aviation sen, ice. for (18) ASED (ASD) rated officers and flight surgeons in aviation service. for (19) Mailing address (the actual address used by the postal service for mail delivery to the soldier). (20) Dependentstatus (own right, married to another service member,secondary dependents, if childran only - date of birth o fyoungest child). b~ Finance-unique functions. Report the following finance-unique items direct to the MPS: (I) Miscellaneous pay, collect, and adjustment actions. (2) Performancedata. (3) Change in date of gain (once a date has been entered on the MMPA). (4) State-sponsored life insurance (SSLI) withholding data. (5) Officer uniform allowance payments. (6) Enlisted BASentitlements. (7) SF1199A-EFTData and DAForm 3685 - Pay Election form, c. Route all SRIP, SLRP,and HPLRP data from the unit through the incentive managerto the MPS, 2-30. Joint Operations a. Dueto the expansion of joint operations, ARNG soldiers mayreceive pay support from another finance office, from DFAS-IN from an Army or finance office. b. Paid military pay vouchers (MPV) received by a unit from any other office than their ownUSPFO will sent by TL to the MPS for review and posting to the soldier's MMPA. ARNG Retirement Points Accounting System (RPAS)record, and any other personnel and pay record as necessary. 2-31. Cbangeof Organizational Data or Status When change in unit data or status occurs, the MPS a will notil~., DFAS-IN the change within 3 working days of after the formal change is received.

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2-32. Under- and Overpayments a. The unit will forward a DAForm2142 or state-approved form with supporting documentsor electronic pay messages to the MPS correction of the under- or overpayments. For AGR for soldiers, provide a copy to the HRO. b. For separated soldiers with overpayments, follow the procedures in paragraph 7-3. 2-33. Transfers a. Within state and interstate. A Non-AGR soldier's personnel data changes that affect pay are electronically passed from SIDPERS the RCmilitary pay system by the ARNG to personnel/pay interface. AGR soldier personnel data changes that affect pay are provided to the MPS the HRO processing into the ACmilitary pay system. by lbr b. The gaining unit, on receipt of the first MMPA a transferred soldier, will compare against d~e for it SIDPERS file. 2-34. Certification of Pay Documents a. All documentsreceived by the MPS that access a soldier to either the ACor RCmilitary pay system; change entitlement data on the MMPA; report, correct, or adjust a soldier's performancedata; or separate a soldier from the pay system must be certified by the commander other appropriate official (e.g., adjutant, MPMO, or HRO, or incentive manager (I/Vl)). The unit commander designate an alternate certifying officer to perIbrm these may duties in the commander's absence. The alternate must be a member the unit's full-time staff under his/her of command be appointed by appointment letter or DDForm 577. and b. Transmittal letters, inquiries, or documents directly affecting a soldier's entitlement or performance not data, and items noted in this regulation or the supporting user's manualsdo not require certification. c. A newDDForm577 (Signature Card) bearing the signature of the certifying official and tim authenticating official must be fonvardedfor filing in the MPS each time the certifying official changes. d. Identify a temporau,' certifying official (e.g., acting commander) forwarding a copy of the document by announcing the appointment or assumption of command the MPS lieu of a new DDForm 577. to in e. During the absence of the commander/actingcommander,and there is no actual temporary assumption of command, senior soldier present, regardless of grade, will authenticate the DA the Form1379 and related perlbrmance data for pay. Include the following remark in Section 3 (remarks) of the DA Form1379 autbentlcation page: "The undersigned was the senior command member actually present during the period (inclusive dates)." This remark serves as the temporaryauthority to certify the performancedata for that period of duty. 1: Certificates of performancefor IDTor AD will be signed by the senior soldier present. Individual soldiers performing duty are authorized to certify their ownperformancewhenthey are the only soldier present for duty. Signature cards are not required for these documents. 2-35. Undeliverable Payments and Checks a. Undeliverable payments and checks will be returned to and held by DFAS-IN pending receipt of correct EFTdata and mailing address. b. Commanders will check their soldiers' monthly MMPAs ensure that pay due was received by the soldier to at the designated location (financial institution or mailing address). 2-36. Lost, Stolen, Mutilated, or DestroyedChecks a. ARNG soldiers will report non-receipt of a pay check (lost, stolen, mutilated, or destroyed) on a DDForm 2660. The unit will forward the form by TLto the MPS with mutilated checks attached ifapplicable. A copy will be maintainedin the unit's suspensefile. (1) The MPS will forward the DDForm 2660 to DFAS-1N, ATTN: Treasury Operations CDS-I, 8899 tl~ 56 Street, Indianapolis, IN 46249-8672 follow-up with the U.S. Departmentof the Treasury regarding the status for of the original check. (a) Following U.S. Treasury instructions, DFAS-IN will issue a replacement check; delays can expected. (b) lfa lost check is found after the DD Form2660is processed, it cannot be given to the soldier. must be sent to the MPS TL with the statement that a DD by Form 2660 has been submitted. MPS will take action to cancel the DDForm 2660. The check cannot be negotiated until directed to do so by DFAS-IN. (2) Soldiers reporting lost or stolen checks must be counseled against claiming a check that has been lost or stolen and then cashing both the original check and the reissued check. A soldier r~egotiating both checks is

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Document 114-6

Filed 07/18/2005

Page 23 of 24

24 October 2003

subject to legal action by the U.S. Treasury and Justice Departments,and maysubject the soldier to action under the UCMJ the comparable State code. or b. Based on tbe statutory, requirement for I00 percent of all Federal paymentsdisbursed via EFTby 1 January 1999, replacement check problems should be minimal. 2-37. Non-recelpt o f EFTPayment a. Tbe USPFO will take tbe following action whennotified that a soldier's EFTpaymenthas not been MPS received by the designated financial institution, (1) Confirm paymentby cbecking soldier's LES. (2) Query tbe reporting system for the AC/RC pay' system for a Federal Reserve tracer number. (3) Call tbe EFTcoordinator at tbe financial institution and provide tbe Federal Reservetracer number. the EFT coord